Event Volunteer - Man & Woman of the Year Gala

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**APPLY HERE: https://fs9.formsite.com/GhEEFp/tisuewjawh/index.html**

Thank you for your interest in volunteering with The Leukemia & Lymphoma Society (LLS) during the Man & Woman of the Year Gala on Saturday, June 8, at the Hyatt Regency in Downtown Sacramento. Please complete the following information and indicate which role you prefer to assist in. Volunteers must be 16 years or older to volunteer at this event.

SET UP CREW VOLUNTEER - Start: 9:30 a.m. End: 3:00 p.m. Provide assistance in one or more of the following areas:
AUCTION
- Arrange and set up items based upon category listed on auction sheet
- Make items "presentable" and attractive for bidding
- Assist florist, if necessary, with set up of floral centerpieces on tables
FOYER
- Set up easels with Candidate photos/bios, Boy & Girl of the Year photos/bios and signage
- Prepare check-in table; distribute supplies (programs, pens, etc.)
- Assist with setting up red carpet area and photo backdrop
BALLROOM
- Place programs and fanfans on every chair
- Assist florist, if necessary, with set up of floral centerpieces on tables
- Any other set up as needed or assistance requested by LLS staff Spots: 20; great for groups and any volunteer! Lunch will be provided. CHECK IN/REGISTRATION VOLUNTEER - Start: 3:30 p.m. End: 7:30 p.m. ALL VOLUNTEERS ARE REQUIRED TO GO THROUGH GIVESMART* TRAINING AND MUST WEAR BUSINESS ATTIRE; BLACK TIE OPTIONAL.
REGISTRATION LEADS
- Find guests using iPad - make sure all information is correct, assign bidder number, give correct program/bid number
- Offer to swipe credit card for express check-out
- Write name, table number and bidder number on card
REGISTRATION ASSISTANT
- Get program/bid number(s) for Registration Lead Spots: 8; great for past volunteers and adults! Snacks will be provided. SILENT AUCTION ASSISTANT - Start: 4:30 p.m. End: 7:30 p.m. ALL VOLUNTEERS ARE REQUIRED TO GO THROUGH GIVESMART* TRAINING AND MUST WEAR BUSINESS ATTIRE; BLACK TIE OPTIONAL.
BEFORE AUCTION
- Check-in with GiveSmart representative to retrieve materials
- Refresher training with Event Specialist
DURING AUCTION
- Help guests bid on their phone or through an iPad
- Talk up silent auction items to encourage bids
- Answer any questions regarding silent auction items or refer guests to LLS staff Spots: 8; great for past volunteers and adults! Snacks will be provided. PHOTOGRAPHER ASSISTANT - Start: 5:00 p.m. End: 7:30 p.m. - Help photographer have groups ready so they can quickly move through red carpet area
- Take pictures on any personal cell phones for guests
- Answer guest questions or direct to LLS staff Spots: 2; great for any volunteer! Must wear business attire; black tie optional. Snacks will be provided. AUCTION CLOSE/CHECK OUT VOLUNTEER - Start: 7:30 p.m. End: 10:30 p.m. - Help assist with check out set up - organize auction items by last name, group together all items for each person and attach receipt
- Get batch of receipts for silent/live auction winners from registration
- Get winner's name and table number from registration and write on a receipt Spots: 8; great for adult volunteers! Must dress in business attire; black tie optional. Snacks will be provided. CLEAN UP CREW VOLUNTEER - Start: 9:00 p.m. End: 11:00 p.m. - Help put remaining auction items back into storage room at close of check out
- Help collect and put away any additional items
- Any other clean up as needed or assistance requested by LLS staff Spots: 10; great for any volunteer! Snacks will be provided. *GiveSmart is an online mobile bidding service
*Training for GiveSmart can be completed online

PLEASE NOTE:
Assignment to a specific role is not guaranteed.
More detailed descriptions will be emailed once you have been assigned a role. Questions? Email Erica.Brown@lls.org.

**APPLY HERE: https://fs9.formsite.com/GhEEFp/tisuewjawh/index.html**