OneFuture Coachella Valley

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OneFuture Coachella Valley works to help all students graduate prepare for college, career, and life - expanding and enhancing the local workforce so that our youth and economy thrive.

While our name is new, our work is long-established. This effort launched in 2005 as a career pathways initiative under the Coachella Valley Economic Partnership, and expanded to include a regional college access and scholarship initiative in 2009. Our partnership team now administers the selection and awarding of more than $1.4 million per year in scholarships and has been instrumental in creating a regional leadership focus on college and career success across all levels of education, business, and community.

Volunteer opportunities available:

Position Summary: The Operations and Development Coordinator coordinates the daily administrative and office management functions of the OneFuture Coachella Valley office and supports the senior leadership team in board, Regional Plan and development activities.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Operations Coordinator

• Coordinate the administrative operations of the OFCV office. Work with Business and Finance manager to develop and implement office policies, perform daily operations activities, and support initiatives organizationally that contribute to long-term operational excellence.
• Ensure organizational effectiveness by providing efficient leadership for the organization's daily office functions.

• Distribute communications and notices to board of directors and other committees.

• Maintain effective phone systems, IT equipment, copiers, computer station setup/works with tech support on each. Maximize office productivity through proficient use of software applications
• Coordinate travel, staff calendars, event scheduling, master calendar
• Coordinate office set up and ongoing space planning and landlord on facilities and tenancy activities
• Coordinate and write agenda for staff meeting; coordinate internal staff events and hospitality
• Oversee filing systems, purchasing/requisition of supplies, and other clerical services.
• Coordinate office coverage/scheduling during office closure
• Work with Business and Finance Manager to assure on time filing of all corporate documents
• Research and develop resources that create timely and efficient workflow.
• Maintain uniform correspondence procedures and communication brand and style practices
• Keep list of office operational duties to be completed by interns or volunteers
• Precept student interns on office and operational functions of OFCV

Development Coordinator

• Assist Director of Development with management of donor data and information

• Participate in team event design and planning and provide general program support for events/fundraisers. Serve on the planning and implementation team for key OFCV events
• In coordination with key staff, develop invitations, correspondence partner on public relations and materials related to OFCV events and fundraisers
• In coordination with Development Director, secure sponsorships for events from individuals and corporations
• Take pledges or funds from contributors; record expenses incurred and contributions received.

Company-wide responsibilities:

• Support and advance the mission of OneFuture Coachella Valley in all communications internally and externally (presentations, written materials and conversation)
• Review scholarship applications and participate in scholarship selection process
• Co-plan and staff OFCV anchor events: Annual Regional Plan Retreat, Regional College & Career Fair, Mid-point Mixer, The Future is Ours, Scholarship Ceremonies, Student Leadership Conference
• Participate in regional initiatives related to education and economic development

To perform the job successfully, an individual should demonstrate the following competencies:

Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Bachelor’s Degree in business, marketing, communications or non-profit management is preferred.

Experience: A minimum of 2 years experience preferred. Administrative support and office management; fundraising and development principles, event management, and donor management.

Language - Demonstrated ability to:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math - Demonstrated ability to:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning - Demonstrated ability to:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, proficiency in Office Suite - Word, Excel and PowerPoint, ability to learn donor management software.

Supervisory Responsibilities: Co-manage student interns perform certain duties to assist fund raising.

Certifications or Licenses: Recommended: Coordinator will be encouraged to pursue the Certified Fund Raising Executive (CFRE) credential program which demonstrates an individual's mastery of the standards set for core knowledge and skills required of fundraising executives after five years of experience.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 10 pounds.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.