Awesome Administrative Assistant Needed!

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VOLUNTEER DESRCIPTION:
Responsible for assisting administrative staff with answering phones, responding to emails, printing documents, sending and processing invoices, and scheduling meetings. The ideal candidate has some experience in this role, enjoys taking on any task that comes their way, can work on multiple projects at once and has the people skills necessary to communicate with clients, employees and partners professionally. The position is Monday through Thursday, from 10 a.m. to 4 p.m.

DUTIES:

• Answers phone calls and email messages promptly and notifies staff members of important information
• Relay important information to clients, staff and partners
• Schedule appointments with clients
• Schedules meetings based on staff availability
• Copy, digitize and file office documents
• Assists administrators and executives with duties on an as-needed basis

SKILLS AND REQUIREMENTS:

• Ability to maintain confidentiality
• Proficiency with Microsoft Office Suit
• Ability to create schedules without overbooking personnel
• Comfortable communicating on the phone/instant messenger/email/intranet
• Experience working with contact management platforms
• Attention to detail and ability to multitask tasks
• Important to have people skills and great patience
• Bilingual with Spanish a plus
• Excellent communication skills