Community Team Members - Meeting Volunteer(s)

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Role Summary: Perform a variety of operational support tasks at Circles Weekly meetings and events and provide exceptional service to members and guests of the Circles community.

Essential Functions:

All Meeting and Event Volunteers are expected to:

1. Communicate with and follow instruction from Circles Staff and/or the Community Team Chair for each assigned event
2. Become familiar with the facility to provide information needed to assist guests
3. Support other team members at each event

The following subteams fall under the Community Team:

• Hospitality Committee
  • Greeters / Guest Representatives (1-2 volunteers)
    • Welcome Circles community members and guests as they arrive
    • Professionally assist guests with seating and escort guest speakers, facilitators, and/or presenters to meeting space and event locations
    • Provide exceptional service to Circles members and event guests
    • Conduct on-site registration by having Circles community members and guests sign in and fill out name tags
    • Prepare and/or distribute materials to Circles community members and guests, as needed
    • Provide sign-in sheets and/or attendance reports to the Community Team Chair as directed

• Meeting Hosts (2-4 volunteers)
  • Start Circles Meeting promptly by welcoming attendees, making announcements, sharing the agenda for the evening, identifying special guests, giving directives and/or providing housekeeping and ground rules, as needed
  • Lead and/or identify volunteers to lead New and Goods and Appreciations
  • Keep track of time and notify facilitators when time to wrap up to ensure timely dismissal, as needed

• Set Up
  • Assist with setting up dinner space, sign-in tables, food/drink serving tables, sitting tables and chairs, classrooms, meeting/event spaces, etc.
  • Work to ensure event/room set-ups are completed accurately, safely, efficiently and timely
  • Set-up of audio/visual equipment such as projectors, screens and portable sound systems, as needed
  • Troubleshoot A/V connection issues as needed
• Break-Down / Clean Up
  • Break-down of audio/visual equipment such as projectors, screens and portable sound systems, as needed
  • Clean after events when needed, which includes wiping down equipment and putting away chairs and tables
  • Ensure equipment and furniture are returned to their proper location

• Create an enjoyable dining experience by serving Circles community members and guests promptly, courteously, and in an orderly manner
• Set up proper table settings, placement of flatware, glasses, napkins, condiment dishes, and centerpieces, as needed
• Ensure condiments are available
• Follow sanitation and safe food handling guidelines at all times
• Notify Community Team Coordinator/Circles Kitchen staff member of any needed supplies.