Community Team Chair

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Role Summary: The Community Team Chair/Co-Chair is a leadership role responsible for the planning, preparation, and successful execution of Circles Weekly Meetings and special events that are effective at building community and helping people with skills and plans for getting out of poverty.

This is a hands-on role that involves regularly attending weekly Circles meetings and leading monthly Community Team meetings.

Essential Functions:Ÿ
Managing and coordinating to ensure that the following key functions of the weekly meeting are carried out per plan:

• Hospitality
  • Ensures availability of a team member who welcomes and provides exceptional service to Circles community members and guests as they arrive;
  • Conducts on-site registration and provides sign-in sheets and/or attendance reports to the team leadership, as needed

• Set up/break down (and clean-up) of meeting space
  • Ensures assignment of additional volunteer team members to assist with setting up and/or breaking down and cleaning up of dinner space, sign-in tables, food/drink serving tables, sitting tables and chairs

• Meals
  • Ensures Community Team members are available to help create an enjoyable dining experience by serving Circles participants and guests promptly, courteously, and in an orderly manner
  • Communicates and coordinates with the Kitchen Coordinator staff member, as needed, to oversee the preparation, delivery, and clean-up of meals

• Adult Programming
  • Provides assistance to the Circles Coordinator staff member to ensures that there are quality speakers and/or facilitators to help Circle leaders achieve their goals for better education, jobs, financial literacy.
  • Ensures Community Team members are available to provide audio/visual assistance as needed.

• Children’s Program and/or Childcare
  • Work with the Children’s Program Coordinator to ensure the children have quality childcare and child development activities
  • Assist with the orientation and/or training of volunteers, as needed

In addition, the Team Chair (and Co-Chair) are expected to perform for following tasks:

Team Chair

1. Ensure that new team members fulfill all orientation and/or training requirements
2. Lead regular team meetings to discuss upcoming events, team assignments, etc.
3. Contact the Circles Coordinator/Coach to report progress and request support, as needed
4. Emphasize that team members are to create a sense of community through the planning and organization of weekly meetings that foster trusting relationships necessary to end poverty

Team Co-Chair

(Note: If there is no Co-Chair, the Team Chair would also complete the following tasks)

1. Contact each team member prior the team meeting to gather a status report of any assignments to be completed before the next meeting
2. Take minutes during each team meeting and send them to the Chair, team members and Circles Coach after the meeting
3. Collect contact information of any new team members and maintain an updated team roster