Treasurer & Assistant Treasurer

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The Treasurer and Assistant Treasurer work together with responsibilities for the overall finances and financial well-being of the organization, including ensuring that the organization operates fiscally within the provisions of the by-laws and the IRS guidelines to preserve the 501 (c) 3 non-profit status and registration with the IRS and State of New Jersey.

As a trusted member of the Board of Trustees and the Chief Financial Officer for the organization, the Treasurer has the overall responsibilities of:
 Ensuring that all financial transactions are properly accounted for, managed, and recorded in the (Quickbooks) accounting system, and that appropriate supporting documentation is kept on file.
 Ensuring that all bills / accounts payable are paid and appropriately documented and recorded.
 Preparing fiscal year budgets and monitoring and reporting income and expenses versus budget on a
quarterly basis.
 Preparing monthly and fiscal year financial reports to the Board of Trustees
 Ensuring that the non-profit organization’s taxes (IRS Form 990) and State of New Jersey Charity Registration form (CRI-300R) are prepared and filed annually.
 Ensuring that funds on deposit are invested securely and managed conservatively
 Providing support for Membership and Fundraising efforts to ensure appropriate funding of PCNJ Center and operations consistent with the organization’s financial goals and operating principles.

The Assistant Treasurer has the role to be familiar with and support the Treasurer with the duties of the Treasury, as assigned or required, and to act in their stead, as and when needed. This is also a developmental position for the right individual to take on the full role of Treasurer and chief financial officer of the organization, as the opportunity arises.

Duties of the Assistant Treasurer include handling details of the financial transactions such as:
 Accounting and recordkeeping for funds received and dispersed
 Accounts payable, banking and deposit records
 Accounting system entries and reports using Quickbooks
 Assisting with budgets and preparation of financial reports as needed
 Contributing to financial decisions and financing of events (budgets, costs, pricing, etc.)
 Assisting with fundraising and membership initiatives
 Assisting with donor acknowledgement and receipts

Qualifications of candidates:
 Honesty, integrity, and accountability
 Financial accounting experience or basic understanding of principles
 Solid math skills
 Knowledge of Quickbooks or accounting software/systems preferred, but not essential
 Knowledge of Microsoft Excel and simple tabling and graphing functions
 Attention to detail and good organizational skills
 Good communication, interpersonal and team skills