Office Helper (advanced) Health Services

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Assist the Head Start - Health Services team assist families with children age 0 to 5. The volunteer may perform aspects of administrative support including, scheduling, copying, filing, recording meeting minutes, answering phones, customer service, word processing, data entry, and other tasks as needed.

Supervisor: Head Start - Health Services Manager/ Data Analyst

Task Supervisor: Head Start - Health Services Administrative Assistant II

Position Objectives:

Provide administrative, communications and clerical support;

Organize and maintain files and reports;

Protect operations by keeping information confidential and following HIPPA;

Record, transcribe and distribute meeting/events minutes/reports;

Accurately enter information into database;

Prepare, type, and proofread documents as requested;

Perform other duties as assigned.

Qualifications:

Possess or pursuing an associate’s degree in an administrative support/related-field OR at least three months of experience in an administrative support role such as customer service, office assistant, OR an equivalent combination of education and experience;

Experience with non-profit agencies and social service resources preferred;

Possess strong English language communication skills, both verbal and written, and the ability to work with confidential documents;

Ability to accurately type a minimum of 30 words per minute;

Must be proficient in Microsoft Office Suite (Word, Excel), email, and internet use;

Knowledge of desktop publishing, spreadsheets, and mail merges preferred;

Be able to complete assignments with minimal supervision;

Self-starter and work independently while being a member of the administrative team.

Ability to effectively relate and communicate to people of varying multi-ethnic and socio-economic backgrounds;

Bilingual in Spanish, Hmong, Somali, or Karen (desired, not required);

Possess a high school diploma/GED/equivalent; Pass a background check and age 18+

Physical Requirements: Normal office exertion required.

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Cognitive Requirements: This position requires an awareness of deadlines, the ability to handle and prioritize multiple tasks, and the ability to function independently.

Time Commitment: 4+ hours per week for summer-term or semester, 8+ hours is preferred. Responsible to turn in timesheet on a monthly basis.

Location: 450 Syndicate Street N, St Paul, MN

Benefits of Volunteering:

Learn about a busy office environment while gaining professional skills. Networking with professionals. Knowledge that you are helping children and families thrive!

Advance Registration for College Students:

Yes, you can reserve this internship position by registering in advance. Example: be accepted for fall term by registering during spring term and meeting with us before you depart for the summer. This is a popular position so advance registration is encouraged.

AVAILABLE SUMMER 2019, FALL 2019 and SPRING 2020

Send Resume and References to:

volunteers@caprw.org or call 651-603-5979; and,

Complete a Registration Form at www.caprw.org/volunteer