Administrative Support for The Denney House

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We are currently searching for a Microsoft & Google savvy Administrative Assistant to work onsite at our headquarters. Successful candidates will have excellent customer service and must be outcome-oriented. The ability to work in a constantly shifting environment with strong attention to detail is essential. You will be fully engaged and busy from the first day and we guarantee there will never be a dull moment.

Key Roles & Responsibilities

Executive Support

• Enhances executive's effectiveness by providing information management support; representing the executive to others.
• Attend and take minutes of staff and board meetings and post via email immediately following meeting
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive as necessary
• Maintain activity/task management resources

Customer Service

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.

Organization & Office Management

• Maintain contact information and databases for volunteers, donors, staff and current and potential partners; secures information by completing database backups.
• Maintain listserv, collect content and send external communications (newsletters, announcements, etc)
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Performs other related duties and responsibilities as required or as assigned.