Administrative Assistant

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Duties

1. Collaborate with all agency departments and handle routine duties such as correspondence, filing, taking minutes, distributing memorandums, etc.
2. Pick up and process company mail on a daily basis (i.e., bulk mailing projects, and deposit for pick-up).
3. Assist with preparation of reports as needed for funders including statistical, general narrative, and other types of reports.
4. Assist in updating and distributing various agency policy and procedure manuals.
5. Might assist in the development of database software for gathering and evaluating data on program(s) outcomes and effectiveness.
6. Assist with gathering agency resources, including responsibility for donor database input and output. Process and categorize incoming donations and prepare donor acknowledgment.
7. Maintain mailing list.
8. Screen incoming calls for Executive Director; make appointments; assist with scheduling.

1. Demonstrate a clear understanding of and commitment to trauma-informed service delivery, primary prevention, community organizing, and community planning.
2. Ability to strengthen partnerships with cross-agencies to assure ongoing program improvement, participation, and evaluation.
3. Attend and represent the organization at the community, state, and national training as assigned.
4. Support SafeQuest Solano events through attendance as appropriate.
5. Act consistently with SafeQuest Solano philosophy and expectations and help promote the same throughout the agency.
6. Attend mandatory monthly staff meetings and update staff regarding program and strategies.
7. All other duties as assigned.