UNI: Deputy VP of University Relations

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Title:

Deputy VP of University Relations

Category:

UNI

Department/Group:

University Relations

Travel Required:

Yes

Location:

NJ local, North Jersey preferred

Background Check:

Yes

Will Train Applicant(s):

Will Train Applicant(s)

Date Posted:

21 December 2018

Expected length of volunteering:

6 month min, but longer term commitment preferred

Supervisory Responsibility:

Yes

Expected Hours of Work: (include any mandatory meeting times with time zone)

10 hours per week

Position Type:

Volunteer

Date & Time (VM)

Ongoing

Driver’s License Needed

Yes

Orientation or training needed?

Yes

Does this accommodate special groups?

55+

Min. age required?

18

Summary/Objective

The primary responsibility of this position is to help the VP of University Relations with building relationships and networking with key stakeholders at Universities and requires meeting with these stakeholders in person which is why a NJ local is required.

Description: Role and Responsibilities

Your role would be to help the VP of University Relations by:

-assisting in managing the team of volunteers

-following up with College Administrators/faculty/students

-help with Project Management and updating VP on status of projects

-in long term absence of VP, would take the role of VP

-in short term absence of VP, makes sound judgement on urgent matters if needed

Please see the role of the VP of University Relations below to be familiar with other ways you would be involved:

JerseySTEM partners with Colleges and Universities in New Jersey in order to recruit college students in STEM program to coach middle schoolers (networking with Dean/STEM professors), to build relationships with the schools to provide us with Interns (Career Service networking), and to create JerseySTEM clubs at the colleges. In New Jersey, 60 campuses offer STEM programs and college students are the only type of a coach we recruit for and therefore, the relationship with campuses is crucial in ensuring the success of our after-school clubs to middle schoolers.

The role of the Vice President of University Relations is to develop a network of connections with different stakeholders in these universities and manage a group of volunteers (Campus Liaisons) who represent JerseySTEM on campus to recruit college students. Your role as a Manager will mean that you will be responsible for building your team (working with HR to recruit) and assigning tasks and engaging your volunteers (in JIRA). Your role is to oversee a team of volunteers and make sure they have priorities and have a schedule to follow and are meeting with campuses in their assigned areas. Their role as volunteers is to manage the day to day at the campus while your role is to oversee and project manage. In addition, you will hold weekly meetings with your team and hold monthly meetings with the Management team.

JerseySTEM's target is to develop activities in 10 Campuses in 2018/2019, 20 Campuses in 2019/2020... Therefore, this role directly impacts our ability to have college coaches (no coaches = no clubs), and our ability to meet our goal of specific site numbers which would result in 25,000 middle schoolers taught STEM by 2025.

Essential Duties:

- Define and manage organizational structure (create your organizational chart, establish weekly meetings with team, KPIs...)

- Reach out and initiate connections with College administration, faculty, student groups

-Manage your team (onboard/offboard your team, hold them accountable, work with HR to recruit...)

-Interview with potential volunteers

- Define a calendar of events for the Campus Liaison to handle

- Support the Campus Liaison in the first presentations about JerseySTEM to stakeholders

- Monitor the Campus Liaison by doing calls or having a reporting structure

Qualifications and Education Requirements

Resourceful

Networking Experience preferred

Management Experience preferred

Local to NJ (car and license required for traveling to campus)

Project Management experience preferred

Preferred Skills

Retired Professors, Retired School Administrator or related academic experience preferred

Additional Notes

JerseySTEM utilizes G-Suite (Gmail, Sheets...), JIRA and Slack

Since most roles in the organization are virtual, it requires access to a personal computer and WiFi

Other Duties:

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required.