Volunteer Program Administrative Assistant

Save to Favorites

Boys to Men Mentoring Network

  • 7 people are interested
Image_201811141512

Position Overview: Volunteer Program Administrative Assistant will provide support to the Program Manager with administrative functions for the program to include: calendaring of meetings and program group schedule, file management, program research, school partner communication, attendance reports, and serve as department liaison with school partners.

Responsibilities

  • Reports to the Program Manager and Director of Operations
  • Supports Program Manager, Director of Operations and Program Department
  • Collaborates and works with Program Assistant Manager and Mentor Coordinator with program
  • activities, field trips and event coordination
  • Responsible for administrative tasks; i.e....greeting public; scheduling program inquiry meetings;
  • screening and answering program related calls, photocopying, mailing, email correspondence, prepping
  • Collateral packets and directing questions to Program Manager and Director of Diversity & Community Outreach, as needed
  • Responsible for handling initial inquiry questions about BTM school partnering
  • Responsible for maintaining clean, organized office space and ordering office supplies
  • Maintain and update school partner files in database and contract management
  • Responsible for notifying Program Department staff of upcoming deadlines in a timely manner
  • Maintain confidentiality of all BTM related information
  • Perform research to ensure program compliance with school, School District, and other applicable regulations
  • Responsible in collaborating and maintaining group meeting attendance records, group calendaring, and BTM event calendaring
  • Considerable communication is necessary and an important part of position. Timely and quality response of communication is essential.
  • Understand and abide by BTM safety policies and procedures
  • Other duties as assigned
Qualifications:
  • Previous administrative assistance experience preferred
  • GED or High School Diploma required
  • Must have strong skills in human relations, listening, and problem solving
  • Proficient with computers required (working knowledge of MAC, MS Office programs, calendaring, email software, database and internet research)
  • Maintain reliable transportation and necessary insurance
  • MUST pass employment criminal background check
  • Possess excellent verbal and written communication skills
  • Independent, self-directed and self-motivated. Collaborative teamwork style.
  • Outstanding organizational and time-management skills
  • Ability to remain flexible with all job duties
  • Honesty, Integrity, Commitment, and Enthusiasm in all work-related endeavors.
  • Leadership: Must exhibit lead by example abilities, good communication and social skills, strong
  • analytical skills and the ability to multi task.
  • Professionalism: Must be trustworthy and model positive professional behaviors internally with all audiences; maintain confidentiality; avoid discussion of in-house matters to others outside organization

More opportunities with Boys to Men Mentoring Network

1 Review

No additional volunteer opportunities at this time.

Advocacy & Human Rights Children & Youth Community

WHEN

We'll work with your schedule.

WHERE

9587 Tropico DriveLa Mesa, CA 91941

(32.7604,-116.998)
 

SKILLS

  • Office Reception
  • Office Management
  • Administrative Support
  • Customer Service
  • Community Outreach

GOOD FOR

  • People 55+

REQUIREMENTS

  • Driver's License Needed
  • Background Check
  • Must be at least 18
  • Orientation or Training
  • 10-20 hours of week; specific amount is negotiable

Report this opportunity