Administrative Assistant for small Non-Profit (unpaid)

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We are looking for a responsible Administrative Assistant (intern and/or volunteer) to help with administrative and communication tasks. Duties of the Administrative Assistant include assisting the Executive Director of Ted Brown Music Outreach (TBMO) and the Program Director for Live It OutLoud TM with a variety of administrative tasks.

This is an unpaid position.

May require attendance at fundraising events and/or meetings.

As this position is project-driven, it requires flexibility for the uneven work load and at least 8 hours per week with a minimum of a 3-month commitment. Work hours will vary. Candidate must be a proactive self-starter and be able to independently work on projects.

Responsible To:

Executive Director and/or appropriate Program Director

Primary responsibilities and duties include but are not limited to:

• Assist with grant management and reporting
• Assist with research projects; for example, best practices, document management, grant opportunities
• Assist with general day-to- day office duties including filing, mailing and other administrative duties as assigned
• Assist with various duties at events such as greet participants, help with signage and tracking donor information
• Work cooperatively with and assist other staff/board members when appropriate
• Update TBMO’s online calendar, Facebook, and website as needed
• Social media
• Light data entry
• Assist with donor communications and database management
• Proof reading
• Attend board meetings

Nonprofit Administrative Assistants handle the day-to-day communications for the directors in the organization. He/she communicates with donors, drafts letters, assists with the arranging of events, does data entry and some social media tasks. The Administrative Assistant proof reads grant applications and other documents for errors.

The administrative assistant is responsible for creating, maintaining and updating the database for membership fees and keeping track of renewal dates. Each month, he/she will send out dues reminders to members along with attending monthly board meetings.