Secretary and Board Member

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The Secretary is responsible for ensuring organizational effectiveness by providing administrative support to allow the organization to execute its vision and programming. A key success factor for this position is the ability to be self-directed, highly motivated and hands-on across a wide area of responsibilities. The Secretary is expected to help to improve the operational systems, processes and policies in support of the organizations mission - specifically, support better information flow, business process and organizational planning. Please complete the Application Form and send Resume to mwosflelections@gmail.com.

This ideal candidate is someone with diverse experience, great capacity and desire for taking on new responsibilities and challenges as the organization grows.

Key Responsibilities

• Prepare the agenda with the President and distribute it at all meetings.
• Record minutes during board meetings and create task lists based on those notes.
• Coordinates all board meetings, notify members of meetings and take attendance at all meetings.
• Maintain the annual calendar of activities.
• Manage and delegate a running list of action items as well as work closely with Board members.
• Handle official correspondence of the organization.
• Coordinate Board elections and supervise annual Board reviews and assessments.
• Maintain all of the organizations records, inventory and storage of supplies.
• Serve as primary liaison to sponsors and partners in the community.
• Upload all documents to Google Drive and maintain organization of folders on a real time basis.
• Administrator for Google Drive and Slack.
• Perform any other tasks as directed by the President.
• Adhere to all MWOSFL Vision, Mission, Bylaws and Board Member Policies & Procedures.

Required Qualifications

• Minimum of 2 years working in a professional environment.
• Proficient in using Microsoft (Excel, Word) and Google Drive.
• Ability to communicate effectively in English (written and verbal).
• Strong attention to detail and a drive for excellence in all work products.
• Ability to self-manage time, priorities, and responsibilities in order to meet MWOSFL deadlines.
• Ability to respond timely to emails and deadlines.
• One year experience working with the South Florida Muslim community at an organization level (e.g. Masjid, Islamic non-profit, or Islamic school representative).
• One year experience working on community service projects in South Florida.
• Candidate must not currently serve on more than one other Islamic Organization’s Board.
• Must be able to dedicate 20 hours per month for MWOSFL activities and meetings, including attendance at monthly 2 hour (in person) board meetings, at minimum. Some weekend and evening attendance will be required throughout the year. This position is a 3 year term.
• Must provide Resume and 3 References (no family or relatives).
• Must be interviewed by the Election Committee.

Preferred Qualifications

• Project management skills, is highly preferable.
• Ability to multi-task and to manage and delegate tasks to members and volunteers.
• Ability to document procedures and workflow and to follow them.
• A team player and flexible to changes within the organization.