Part Time Administrative Assistant

Save to Favorites

My Place - Center for Wellness mission is to provide a Supportive Community, and Programs, that Empower Members in their Journey Toward Mental Health Recovery.

Purpose:

To support drop-in center's day-to-day operation of a small non-profit organization.

Status:

Non-exempt position, 20 hours per week.

Essential Functions:

Administrative Support

This position is responsible for providing general administrative support as needed, including but not limited to:

• Perform basic bookkeeping tasks including bill paying, check cutting, mailing checks, making deposits, invoicing, running financial reports, monthly bank statement, assisting with annual audit, etc.
• Purchase office supplies and keep storage room stocked and organized
• Prepare for Board of Directors meetings by printing agendas, minutes, and other documents
• Coordinate insurance coverage for staff and the organization
• Familiar with QuickBooks, Excel, Microsoft Word
• Manage several databases (Volunteer, Board Members and Member)
• Manage repair and maintenance of office equipment, including computers, phones and printers
• Perform other general administrative support tasks as directed by Executive Director

Special Events

• Coordinate My Place tabling at community events
• Assist with scheduling of tours and field trips
• Assist with coordination of event logistics

Communications

• Assist with print and electronic newsletters
• Coordinate website updates
• Assist with donor communications, including appeal and thank you letters
• Coordinate bulk mailings
• Maintain organizational archives
• Take on additional tasks as directed by the Executive Director or Board.

Qualifications:

Minimum two years related experience; non-profit experience a plus.

• Proficiency with excel spreadsheets, databases, and word processing. Familiarity with Quickbooks a plus.
• Ability to multi-task and prioritize in a dynamic work environment.
• Strong attention to detail and ability to work as a team member with minimal supervision.
• Solid written and oral communication skills and excellent phone manner.
• Ability to develop effective work plans, organize details, set priorities, and meet deadlines.
• Ability to operate and troubleshoot standard office equipment.
• Interest in and commitment to My Place mission is helpful.

My Place is an equal employment opportunity employer. We seek a broad and diverse pool of candidates and strongly believe that our organization benefits from the perspectives and talents of a diverse staff.