Volunteer Board Member

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Position Description: To advise, govern, oversee policy and direction, and assist with the leadership and general promotion of (name of org) so as to support the organization’s mission and needs. The Board of Directors has up to nine voting members. Terms are for 3 years.

The SHIELD Mentor Program governs the overall execution of the organization’s mission. Principally, the Board manages organizational finances and sets long term priorities for programs, including the development of: the Annual Fund Development Plan. Additionally, the Board oversees the Executive Director, who is responsible for day-to-day management of the organization. Overall, the members of the Board contribute the educational, management, legal, and financial skills needed to ensure long term organizational stability and ensure year-to-year educational excellence for [name of organization] mission.

Board Member responsibilities include attendance regular board meetings (average 4 per year), as well as teleconference meetings and active electronic conversations as part of Board committees. In some years the Board has held additional meetings. Board members also hold a fiduciary responsibility for management of organizational capital and ensuring appropriate filings with federal, state, and local authorities consistent with the organization’s status as a 501(c)(3) nonprofit organization. The attendance policy allows for removal if three consecutive meetings are missed without notice.

Donations: As with any Board, members will be solicited for a cash or in-kind donation; 100% participation is sought; the amount is optional but we ask that board members consider giving at a leadership level. Board members should maintain an active membership status during their term.

Meetings:

• Board Meetings- quarterly in the months of September (Annual Meeting), December, March and June
• Committee Work (generally by email or phone/web conferences)
• Annual Awards Event-held annually. Range of two to three hours. Board is responsible for helping secure monetary and in-kind donations. Support is provided by staff and others.
• Annual Fundraiser - board participation needed/required

Primary Duties and Responsibilities:

• Organization of the board of directors, officers, and committees
• Help communicate and promote the SHIELD Mentor Program mission and programs to the community
• Attend and participate in meetings on a regular basis, and special events as able
• Participate on a standing committee of the board, and serve on ad-hoc committees as necessary
• Personnel evaluation and staff development
• Review of organizational and programmatic reports
• Understand the policies and procedures of the SHIELD Mentor Program
• Review and approve the annual budget
• Raise the financial resources required to meet the goals and objectives of the organization, as coordinated by the Executive Director, and establish general fundraising policies
• Conduct a biennial review and evaluation of the organization’s performance of the goals and objectives of highest priority
• Actively participate in fundraising for the organization
• Regularly attend Board meetings in accordance with the Bylaws, committee meetings, other Board functions, and special events
• Actively participate in committee activities, minimum one committee per year
• Accept assignments and complete tasks competently and punctually
• Stay informed about issues confronting the organization, including financial, political, and legal
• Prepare for meeting by reading financial statements, minutes and reports
• Build a collegial working relationship with other Board members that contributes to consensus
• Financially support the SHIELD Mentor Program in a manner commensurate with one’s ability

Qualifications:

• Must be 21 years and older to serve on committee
• Ability to make a three-year commitment
• Active participants in the promotion of youth mentoring
• Available to attend quarterly meetings
• Support the mission and vision of SHIELD Mentor Program
• Have an invested interest in youth development and empowerment
• Demonstrated leadership qualities
• Community involvement
• Commitment to mission of the SHIELD Mentor Program
• Willingness to accept the responsibility and commitment of Board Membership

To apply:

• Submit the Board Application (below this document) and your CV/Resume to Precious McKoy, Founder/Executive Director at mckoyp@shieldmentor.org . PLEASE WRITE "NEW BOARD MEMBER APPLICATION" in the subject line.
• Copies of the application along with your CV/Resume will be distributed to those selecting members and will aid in understanding how you would like to contribute to the organization’s work.

Declaration of Candidacy: Board positions require a time and energy commitment that should not be underestimated. Candidates are urged to consider personal priorities for the next year as well as the ways to contribute to the development of the organization.

Resources available to prospective members:

• Organizational Documents: Strategic Plan, Bylaws, FY Budget, Operating Principles, and others upon request
• Program Overview & Calendar of Events
• Email (mckoyp@shieldmentor.org) or call (336-337-2771) the Executive Director with questions or if you would like the contact information for the current Nominating Committee chair.

NOTE- Members of the board share these responsibilities while acting in the interest of the SHIELD Mentor Program. Each member is expected to make recommendations based on his or her experience and vantage point in the community.