Volunteer Administrative Assistant

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A nonprofit community financial literacy and housing counseling agency, seeks an Administrative Assistant to perform a wide range of secretarial, clerical, and adminstrative activities.

Essential Functions:

• Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
• Answer the phone
• Coordinate client intake and data entry.
• Prepares and types correspondence, memos and documents as required; perform sorts and mergers, print mass mailings as required; orders general office supplies, materials and equipment.
• Coordinates special events and meeting arrangements.
• Maintain master program and staff calender
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Performs other clerical duties as required, and assist with all components of program where necessary as determined by Senior Vice President and Executive Director.