Gala Planning Committee (Experience, Marketing, Auction)

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#Passport2Freedom Gala
August 24th, 2019

http://www.globalorphanprevention.org/passport2freedom

To Apply: Email your resume and/or Linkedin with a short cover letter to: katie@globalop.org

Mission:

Global Orphan Prevention strives to keep mothers and children together through economic development, awareness, and educational opportunity. The work to address the orphan trade and child sex trafficking.

Purpose of Gala:

To increase awareness and stewardship amongst the Colorado community about our causes and to help them have a more profound understanding of how these issues are connected within our own country.

Additionally, to encourage new and ongoing support from donors, partners, and friends of the charity through

• Highlighting the organization’s programs
• Demonstrating the impact of our work
• Submerging the audience through an experiential event, where guests will activate their sensory channels, creating an emotional connection to the Cause
• By creating memorable experiences that give back or add value to their lives, the guests will feel drawn towards the mission

About the Gala:

AT THIS BLACK-TIE AFFAIR, GUESTS WILL BE SUBMERGED THROUGH AN EXPERIENTIAL EVENT, WHERE THEIR SENSORY CHANNELS WILL BE ACTIVATED, CREATING AN EMOTIONAL CONNECTION TO THE CAUSE. Guests will be treated to delicacies and libations from around the world while visiting creative art installations and exhibits that educate on what it takes for our girls to be free, earning them a stamp in their passport.

• Now - Late Summer 2019
• Committee meetings once per month through late June 2019
• Twice per month from late June - late August 2019
• Can be held virtual, but a minimum of 3 meetings must be in person
• Committee Members must commit to actively participating for full 6-month planning term
  

• Prepare the event program with a volunteer committee
• Determine event production, venue, catering, and vendor communications
• Registration and coat check
• VIP invitations, cultivation, and care
• Event entertainment & theme
• Day of Volunteers Committee
• Determine decorations and lead a volunteer team to execute

• Secure silent and live auction items to be auctioned at the gala
• Organize and manage bid sheets, display, payment, and distribution of auction items
• Hire auctioneer for the live auction
• Write and send thank you notes for all auction donors after the event

• Prepare and execute the marketing and communications plan with a volunteer committee
• Meetings once monthly

• Solicit and secure a presenting and supporting sponsor
• Generate a minimum of 5 cash sponsors for the Gala
• Support the ticket sales committee with table sponsorships
• Sell and oversee ticket and table sales strategy, process, and promotions (in partnership with marketing)
• Meetings once monthly