Executive Support Volunteer Advocate

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Position Title: Executive Support Volunteer Advocate

Team : Executive

Reports to : Executive Director

About Asylum Access

Asylum Access believes all refugees deserve a fair chance at a new life. All over the world, we challenge barriers that keep refugees from living safely, moving freely, working and attending school -- because when refugees can rebuild their lives, nations thrive.

A global leader in refugee human rights, our proven track record of global and national-level policy change, coupled with legal assistance and community support, has directly impacted more than 2 million refugees worldwide to date.

Position Description

The Executive Support Volunteer Advocate will work under the direct supervision of the Executive Director and alongside other members of the global headquarters team. In this role, the successful candidate will be given the opportunity to receive mentoring from Executive Director Emily Arnold-Fernandez, a renowned leader and innovator in the field of refugee rights.

Day-to-day opportunities include the chance to sharpen writing, research, analysis and organizational skills by coordinating communications and planning with hundreds of key individuals and organizations in refugee response, human rights and rule of law fields around the world, and by supporting thought leadership by the Executive Director and executive team.

In addition, as time permits, the Executive Support Volunteer Advocate will have an opportunity to develop leadership skills, which may include engaging high-level global leaders, strengthening connections with relevant global networks, or developing and/or implementing new organizational initiatives related to global advocacy, communications, or movement-building.

The Executive Support Volunteer Advocate position requires quick thinking, strategic analysis, and creative problem-solving in support of the Executive Director and executive teams efforts to strengthen and grow Asylum Access’s reach and impact in service of our mission. This position provides a unique opportunity to work closely with a global leader, understand the intricacies of a thriving NGO, connect daily with people from all over the world, and exercise creativity and analysis to help keep an organization running.

Essential Responsibilities

Executive Support

  • Manage Executive Director’s correspondence with leaders, organizations and decision makers around the world, exercising strong judgment and strategic thinking to maintain and build relationships with a wide range of contacts across many cultures.
  • Manage Executive Director’s calendar including coordinating and scheduling internal and external meetings, as well as logistics of meetings, travel, conferences and other special events that support the advancement of the organization’s reputation and mission.
  • Draft communications and outreach to key external contacts (ghostwriting for Executive Director).
  • Take notes during important meetings and follow up on action items. This often includes drafting memos, concept notes, or proposals for new initiatives, coordinating consultative meetings with staff or partners, or otherwise developing and executing plans to achieve goals established in meetings.
  • Complete occasional administrative reporting such as expense reports and time allocations for Executive Director.

Special Projects

  • Develop talking points and presentations for Executive Director, Associate Director of Development and/or other leadership public speaking engagements.
  • Draft research briefings for development and advocacy meetings for organization leadership.
  • Pitch OpEds, blog posts, and other writing by Executive Director and other leadership to support growth of Asylum Access’s profile and thought leadership.
  • Other projects related to communications, development or advocacy as assigned.

Required Qualifications

  • Fluency in English
  • Strong research and writing skills
  • High level of attention to detail
  • Solid organizational and project management skills; ability to manage projects to completion and to take initiative
  • Skilled at managing high profile relationships with potential donors, influencers and global leaders
  • Experience travelling independently and planning travel logistics, including internationally
  • Interest in international human rights and/or refugee rights and/or related topics
  • Ability to work with diverse individuals and groups. Candidate should be culturally sensitive
  • Working knowledge of Gmail, Google Drive, Microsoft Office and related tools (Docs, Sheets, etc.)

Preferred Qualifications

  • Fluency in Spanish highly desirable
  • Experience using CRM databases, preferably Salesforce

Hours and Location of Work

This position will require approximately 40 hours of work per week. Remote work is a possibility but will be negotiated on an individual basis. Schedule and hours are somewhat flexible and official committed hours and work time will be formalized between the selected candidate and the position supervisor.


This is a full-time, unpaid volunteership.

Application Instructions

Send your resume and cover letter to apply@asylumaccess.org . In your cover letter, please describe your reasons for applying, relevant qualifications, and how you learned about the position.

Applicants will be considered on a rolling basis until the position is filled. Applicants in need of accommodation during the interview can contact HR at apply@asylumaccess.org.

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