Administrative Assistant/Bookkeeper

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The Administrative Assistant/Bookkeeper position is accountable for recording day-to-day accounting operations, monitoring the progress of projects, investigating variances, approving expenses, and ensuring that project billings are issued to customers and payments collected. Monthly reporting to the FSC-PS CF Board of Directors Treasurer.

Performs administrative and office support activities for the FSC-PS Executive Director.

Responsibilities and Duties:

• Balance and maintain accurate ledgers
• Match pledge forms with donors and produce customer invoices
• Coordinate bank deposits and report financial results on a regular basis to management
• Monitor office expenses and tally and enter cash receipts
• Pay vendor invoices and track bank account balances
• Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets
• Prepare quarterly and monthly tax returns, along with ADP payroll processing operating and business taxes

Administrative Tasks may include:

• Fielding emails
• Database Updating
• Word processing
• Accounting for transactions using online QuickBooks
• Creating spreadsheets and presentations
• Filing hard copy correspondence and iCloud filing
• Faxing, Scanning, and Printing.