Administrative Support Needed

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I Am BEAUTIFUL is seeking a virtual volunteer to assist with administrative items for the organization.

Job Overview: Under the direct supervision of the CEO, this position provides administrative support for organization. This position performs duties such coordination of meetings and conferences, completing grant applications, coordinating internships and externships and working on special projects. Answers nonroutine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Work Hours: 5-10 hours per week

Responsibilities & Requirements:

• Prepare weekly, monthly and yearly reports (schedules, summaries, event p&l statements)
• Enter data into various databases, ie Constant Contact, Volunteer Databases
• Schedule and coordinate meetings
• Manage general email box and forward/communicate messages to I Am BEAUTIFUL team members
• Manage general online files
• Additional general duties as needed to support the I Am BEAUTIFUL teams

Qualifications:

• Highly flexible and responsive
• Possess the ability to efficiently manage their time and be detail oriented
• Excellent communication skills
• Excellent analytical, organizational and multi-tasking skills
• Ability to problem solve without supervision
• Ability to work without close supervision
• Positive attitude and team player
• Proficiency in Microsoft Office applications including Word and Excel, familiarity with Office 365 a plus
• Previous experience working with a Non-Profit organization preferred
• 5+ years previous experience as an administrative assistant preferred