Program Coordinator

Save to Favorites

The Program Coordinator will provide administrative and clerical support related tot he day-to-day operations of the organization.

Duties and Responsibilities:

Administration Support:

o Order and maintain inventory of office supplies o Maintain the off-site storage space
o Responsible for incoming and outgoing mail
o Responsible for fax/copy needs

o Answer telephone, provide information to callers; forward messages to staff via email when necessary

o Send emails and/or respond to emails at the direction of Executive Management

o Coordinate birthday acknowledgements for volunteers and clients o Advise appropriate staff of meetings, teleconferences, and events o Maintain organizational files, calendars, and schedules
o Coordinate meetings and conferences

o Edit and prepare newsletters, letters, brochures, proposals, and basic reports

o Research information
o Prepare handbooks, proposals and training materials.
o Pursue grants, sponsorships, donations and partnerships o Coordinate special events and meetings

Staff/Client Support:

o Maintain the staff and client directories (phone lists and email addresses)

o Address staff and client inquiries as related to organization events, calendar items, and provide contact information for other staff to contact fellow employees.

o Screen volunteers; conduct new volunteer orientation o Staff events with appropriate number of volunteers
o Volunteer recognition

Program Coordination:

o Collaborate with program leaders to deliver quality programs and services

o Conduct research to design, enhance and develop program curriculum

o Initiate contact with potential sponsors and obtain sponsorships and donations to support program

o Program correspondence and materials
o Ensure proper program reports are received in a timely manner o Advise appropriate staff of meetings, teleconferences, and

correspondence/notices
o Reserve meeting facilities

Finance Operations Support:

o Deposit payments and all incoming funds within 3 days of receipt; maintain copies of deposited items

o Follow up on checks that are not honored; maintain a log of collection efforts and a resolution report to Executive Management

o Maintain budgets, reports and correspond with CPA
Perform other duties or special projects as may be required from time to time.