Executive Assistant Intern *UNPAID*

Save to Favorites

Description:

The Center for the Integration & Advancement of New Americans (CIANA) is a social services organization that works to integrate new immigrants from South Asia, the Middle East, North Africa and Latin America into the socio-economic and civic life of American society while maintaining pride in their cultural heritage.

CIANA is seeking an Executive Assistant Intern for our Founder & CEO to manage her schedule and the operations in the office at least two full days per week. This is a great opportunity for a college student to gain hands-on experience in the workforce and to make a meaningful contribution to a neighborhood organization.

​

Responsibilities :

• Welcome guests to the office and direct them to the appropriate staff member

• Schedule meetings and help maintain our Founder & CEO's calendars

• Conduct general intakes with clients and provide them with information for the service requested (ESL, civics, legal, etc)

• Answer the main phone line, respond to inquiries, and take messages when necessary

• Answer the door

• Return calls to clients when needed

• Maintain inventory of office supplies biweekly

• Enter new clients’ info into database

• Maintain copies of documents (intake forms, flyers, assessments, etc)

• Keep common areas presentable for visitors

• Stock copy machine with paper and troubleshooting as needed

Qualifications:

• Bachelor degree required

• Highly organized and detail-oriented

• Exhibits professional and courteous demeanor and phone etiquette

• Respectful and sensitive to other cultures

• Fluency in another language (especially Arabic, Spanish, and Bengali) is a big plus!

How to apply:

College students or recent graduates are encouraged to apply. Please send your resume and a detailed cover letter to:Olivia Sztanga at volunteer@cianainc.org. Please include the position title in the subject line.

Please note that applications without a cover letter will not be considered.