Administrative/Program Assistant Intern
WhenIt's flexible! We'll work with your schedule.
Where31-09 Newtown AvenueSuite 411Astoria, NY 11102
The Center for the Integration & Advancement of New Americans (CIANA) is a social services organization that works to integrate new immigrants from South Asia, the Middle East, North Africa and Latin America into the socio-economic and civic life of American society while maintaining pride in their cultural heritage.
CIANA is seeking an Administrative/Program Assistant Intern for our Program & Administrative Manager to manage her schedule and the operations in the office 3-5 days per week. This is a great opportunity for a college student to gain hands-on experience in the workforce, or for retirees to make a meaningful contribution to a neighborhood organization.
Welcome guests to the office and direct them to the appropriate staff member
Schedule meetings and help maintain our Manager's calendars
Conduct general intakes with clients and provide them with information for the service requested (ESL, civics, legal, etc)
Answer the main phone line, respond to inquiries, and take messages when necessary
Answer the door
Return calls to clients when needed
Maintain inventory of office supplies biweekly
Enter new clients’ info into database
Maintain copies of documents (intake forms, flyers, assessments, etc)
Keep common areas presentable for visitors
Stock copy machine with paper and troubleshooting as needed
Must have high school diploma or equivalent; bachelor degree candidates preferred
Highly organized and detail-oriented
Exhibits professional and courteous demeanor and phone etiquette
Respectful and sensitive to other cultures
Fluency in another language (especially Arabic, Spanish, and Bengali) is a big plus!
How to apply:
College students are encouraged to apply. Please send your resume and a detailed cover letter to: Kylen Button, Program & Administrative Manager at email@example.com. Please include the position title in the subject line.
Please note that applications without a cover letter will not be considered
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Requirements & Commitment