EcoWorks Bookkeeping Assistant

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EcoWorks is a 501c3 non-profit organization in New Haven working to creatively engage the community in materials reuse to help protect the environment and build local collaboration and resilience. As a 99% volunteer-run organization, EcoWorks appreciates and relies on the involvement of community members with a diverse set of skills to assist in all aspects of the non-profit. Currently we are seeking a Bookkeeper to assume a portion of the duties of Treasurer. The Bookkeeping Assistant is a volunteer position and collaborates with the Board Co-Chairs in support of the following tasks:

• Maintain all financial transaction records in Quickbooks on a weekly basis
• Receive invoices and seek appropriate approvals for payment
• Prepare checks and send to Board Co-Chairs as appropriate for signature and mailing
• Receive income, record checks in an annual check log, and prepare deposits; (Deposits and the log are sent to the Board of Directors for review)
• Manage monthly payroll processing and payroll taxreports/payments if applicable
• Reconcile bank, investment and PayPal accounts monthly, and maintain file of bank statements
• Make monthly reports to the Board of Directors and other appropriate persons as requested
• Prepare quarterly P&L reports for Board of Directors review
• Transfer funds with approval between EcoWorks accounts as necessary
• Prepare the IRS Form 990 for review by EcoWorks accountants (preferred) or provide them with needed information for that

Preferred Skills

The ideal candidate will have formal finance training, non-profit accounting experience and be familiar with Quickbooks products.

• Solid knowledge of bookkeeping and generally accepted accounting principles
• Minimum of 3-5 years’ experience with
  • Bookkeeping
  • Payroll processing
  • Tax preparation (IRS Nonprofit Form 990)
• Be detail-oriented and accurate
• Possess good communication skills and the ability to handle several tasks in tandem
• Be discrete and understand matters ofconfidentiality
• Excellent computer skills, including competence in standard accounting software (Quickbooks preferred), email and Excel
• Associate’s or Bachelor’s degree in accounting, finance or business preferred, or equivalent business experience

Thank you for your interest in joining the EcoWorks team!