Entry Level Office Administrator (Admin)

Save to Favorites

ABOUT US:

Darshan2Divinity (D2D) is a California non-profit religious corporation with 501 (c)(3) tax exempt status. D2D is a spiritual organization which provides individuals the spiritual knowledge and practical experience to promote simple living, bring communal harmony and encourage social responsibility. The organization uses the teachings of Bhagavad Gita, Thirukural and other great spiritual knowledge from throughout the world to uplift oneself as well as the society. The organization teaches the way of simple living through various activities like singing/bhajans, volunteering/services to the society, nature/animal protection, alms giving, potluck etc. Through meditation, breathing, grounding, healing and yoga practices, the organization helps the individual to identify their purpose of life.

ROLE AND RESPONSIBILITIES:

This is an awesome entry level role- no experience needed!

We are seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will manage a variety of administrative tasks such as scanning bills, filing, sorting, organizing mail, creating documentations and presentations, scheduling volunteer interviews and managing volunteers. As you will provide office support and coordinate office activities, a positive attitude and attention to detail are a must. This person will closely coordinate with the Outside2Inside (O2I) program managers and help with their program support in the O2I home office.

1. Coordinate office activities and operations to secure efficiency and compliance to organization policies.
2. Supervise volunteers and manage their responsibilities on a weekly basis.
3. Manage agendas/appointments etc. for the Program Managers
4. Scanning Bills, Filing, Sorting and managing correspondence (e-mail).
5. Support budgeting and bookkeeping procedures.
6. Manage Books inventory and update them regularly.
7. Create and update records and databases with personnel, financial and other data
8. Track stocks of office supplies, printer cartridges and place orders when necessary.
9. Submit timely reports and prepare presentations/proposals as assigned.
10. Prepare for Volunteer interviews by printing the interview packet (contracts, application form etc).
11. Manage all the Volunteer related documents.
12. Conduct Volunteer Orientation.
13. Assist O2I Program Managers whenever necessary.
14. Assist O2I Program Managers in organizing special functions and social events.

• Interested in our food waste reduction awareness programs and community support programs.
• Generally interested, passionate, patient individual who is open to exploring new areas.
• Qualifications in secretarial studies will be an advantage, but not necessary.
• High school diploma; BSc/BA in office administration or relevant field is preferred, but not necessary.

• Competent in prioritizing and working with little supervision.
• Self-motivated and trustworthy.
• Great attention to detail.
• An ability to remain calm under extreme pressure.
• Excellent organisational skills.
• Being a team player.
• Willing to show initiative.
• Highly organized multi-tasker
• A thorough and methodical approach to your work.
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Scheduling appointments/updating calendars.
• Excellent knowledge of office management software(s).
• Interpersonal Skills - Critical Thinking, Multi-tasking and Networking.
• Project Management - Reporting, Data Collection & Analysis.
• People Management - People Skills, Relationship Management & Volunteer Coordination.