Human Resources Assistant

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Human Resources Assistant Position

NARAP

The National Alliance of Research Associates Programs ( NARAP) is an national, clinical research non-profit presently operating as an all volunteer organization.

Position Description:

The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide a Volunteer/Employee-oriented, high-performance culture that emphasizes empowerment, respect, teamwork, productivity and standards.

The Human Resources Assistant helps with the implementation of services, policies, and programs through HR staff. The HR assistant also reports to the HR Director who the assistant helps to fulfill their responsibilities. The HR Assistant also assists NARAP managers with HR issues.

Primary Objectives:

• Development of the Human Resources department.
• Development of a superior workforce.
• Development of an employee-oriented company culture that emphasizes respect, teamwork, continuous improvement, and high performance.

• Administers programs, procedures, and guidelines to help align the NARAP’s volunteers with the strategic goals of the company.

• Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Prepares periodic reports for management, as necessary or requested.
• Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.

Recruitment/New Hire Process

• Participating in recruitment efforts

• Advertises volunteer/employee job openings first, internally, and then, externally, in keeping with company recruitment policies. Manages the logistics of the recruiting process.
• Writes newspaper classified ads and posts ads on the Internet in places appropriate to the open position including job boards, college career services offices, professional associations, and on the company's website.
• Sorts and reviews resumes. Manages the flow of paper applications and manages the recruiting email box. Provides the first review of resumes. Maintains a filing system that retains qualified applications for one year.
• Schedules interviews.
• Mails out the candidate offer letter packet as requested and tracks return.
• Makes sure that the appropriate NARAP’s login and e-mail address are ready for the new volunteer/employee's start day.
• Conducts new volunteer/employee orientation.

• Prepares paperwork required for new volunteers/hires and establishes personnel file.

Employee Relations:

• Assists in the development and implementation of a volunteer/employee handbook and new personnel policies and procedures.

Organization Development:

• Participates on various committees to provide HR support and to monitor activities and completion of goals.
• Participates in planning and implementing various volunteer/employee relations and volunteer/employee satisfaction initiatives.

Executive Administration:

• Consolidates and emails out weekly management reports to managers.
• Coordinates executive travel plans and other arrangements as needed.

Record Maintenance:

• Maintaining current HR files and databases
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Completing termination paperwork and assisting with exist interviews

Additional:

• Assumes other duties as assigned by the HR Director or the COO.
• Assists in the coordination needed to facilitate recommendations when requested.

To perform the Human Resources Assistant job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of the company Human Resources Assistant.

Human Resources Assistant Position

NARAP

Position Description:

The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide a Volunteer/Employee-oriented, high-performance culture that emphasizes empowerment, respect, teamwork, productivity and standards.

The Human Resources Assistant helps with the implementation of services, policies, and programs through HR staff. The HR assistant also reports to the HR Director who the assistant helps to fulfill their responsibilities. The HR Assistant also assists NARAP managers with HR issues.

Primary Objectives:

• Development of the Human Resources department.
• Development of a superior workforce.
• Development of an employee-oriented company culture that emphasizes respect, teamwork, continuous improvement, and high performance.

• Administers programs, procedures, and guidelines to help align the NARAP’s volunteers with the strategic goals of the company.

• Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Prepares periodic reports for management, as necessary or requested.
• Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.

Recruitment/New Hire Process

• Participating in recruitment efforts

• Advertises volunteer/employee job openings first, internally, and then, externally, in keeping with company recruitment policies. Manages the logistics of the recruiting process.
• Writes newspaper classified ads and posts ads on the Internet in places appropriate to the open position including job boards, college career services offices, professional associations, and on the company's website.
• Sorts and reviews resumes. Manages the flow of paper applications and manages the recruiting email box. Provides the first review of resumes. Maintains a filing system that retains qualified applications for one year.
• Schedules interviews.
• Mails out the candidate offer letter packet as requested and tracks return.
• Makes sure that the appropriate NARAP’s login and e-mail address are ready for the new volunteer/employee's start day.
• Conducts new volunteer/employee orientation.

• Prepares paperwork required for new volunteers/hires and establishes personnel file.

Employee Relations:

• Assists in the development and implementation of a volunteer/employee handbook and new personnel policies and procedures.

Organization Development:

• Participates on various committees to provide HR support and to monitor activities and completion of goals.
• Participates in planning and implementing various volunteer/employee relations and volunteer/employee satisfaction initiatives.

Executive Administration:

• Consolidates and emails out weekly management reports to managers.
• Coordinates executive travel plans and other arrangements as needed.

Record Maintenance:

• Maintaining current HR files and databases
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Completing termination paperwork and assisting with exist interviews

Additional:

• Assumes other duties as assigned by the HR Director or the COO.
• Assists in the coordination needed to facilitate recommendations when requested.

To perform the Human Resources Assistant job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of the company Human Resources Assistant.