HRS: HRE: Onboarding Coordinator

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Title:

Onboarding Coordinator

Category:

HRS: HRE

Department/Group:

Human Resources

Travel Required:

No

Location:

Virtual

Background Check:

Yes

Will Train Applicant(s):

Will Train Applicant(s)

Date Posted:

16 December 2018

Expected length of volunteering:

3 month minimum, with longer term commitment preferred

Supervisory Responsibility:

No

Expected Hours of Work: (include any mandatory meeting times with time zone)

5 hours/week

Position Type:

Volunteer, interns for college credit are also welcome

Date & Time (VM)

Ongoing

Driver’s License Needed

No

Orientation or training needed?

Yes

Does this accommodate special groups?

55+

Min. age required?

18

Summary/Objective

The primary responsibility of this position is to coordinate to make sure they are complying with our onboarding processes.

Description: Role and Responsibilities

· Track in excel and G-Suite the volunteers that have started and which steps they have to complete, which steps they have completed, and track other below

o Track whether they have signed the various agreements and background checks

o Check with HR if the background check doesn’t come back clean

o Coordinate with the HR team if the new volunteer is not completing these steps

· Potentially in charge of the onboarding weekly session (what the organization does, what our goals are, how to use JIRA, Slack, Gmail...)

o Make sure volunteers have signed up for an onboarding session

o Make sure volunteers create a signature with a title and cell phone number in their email

o Make sure to communicate to volunteers that they have to set an out-of-office auto reply if they are not checking their emails while on vacation

o Make sure to communicate to volunteers that we expect them to answer to emails on a regular basis, and if they haven’t answered after 2 weeks, we will assume they are no longer part of the organization, at which point you will work with the Manager and HR-RETAIN manager to offboard them

o Make sure that volunteers understand how their role relates to the overall organizational structure

· Introduce them to the rest of the manager’s team

· Gather onboarding experience feedback

Qualifications and Education Requirements

Requires time management and follow through skills

Organizational skills

Preferred Skills

Familiarity with HR Processes

Bachelors in HR or related work experience in HR preferred, otherwise we will train

Additional Notes

JerseySTEM utilizes G-Suite (Gmail, Sheets...), JIRA and Slack

Since most roles in the organization are virtual, it requires access to a personal computer and WiFi

Other Duties:

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required.

About Us JerseySTEM is an all volunteers grassroots non-profit agency dedicated to bridging the Innovation Gap, the Opportunity Gap and the Gender Gap in STEM education. We provide free of charge after-school, project-based, hands-on, team structured programs in Science, Technology, Engineering and Math to underserved students in New Jersey. Classes include: Robotics, Coding, Engineering, Life Sciences, etc. and are focused on kids grade 5-8. The programs last 10 weeks and are taught predominantly by volunteer college students that we recruit, train, transport and mentor as they donate 2 hours/week to the program