Volunteer Coordinator

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VOLUNTEER JOB TITLE: Volunteer Coordinator
Reports to: Executive Director
Salary: Volunteer
Status: N/A
Type: *Part-time (Bi-weekly Saturday's from 10am - 2pm or Bi-weekly Mondays from 5pm -7pm)

GENERAL STATEMENT OF DUTIES:

The Volunteer Coordinator is responsible for allocating responsibilities and retaining the best people: ensuring that the organization is always staffed with the best and most reliable individuals, and whom are correctly utilized for the fulfillment of HHFP’s mission.

JOB FUNCTION:

OPERATIONS

• Source and recruit volunteers through various techniques (databases, e-mail, social media etc.)
• Check criminal backgrounds
• Collect information on availabilities and skills
• Arrange for appropriate training when needed
• Produce and or coordinate schedules for everyday activities and or special events
• Assign responsibilities to the right people for special events
• Coordinate teams of volunteers for large-scale actions
• Communicate frequently with volunteers to ensure they are satisfied and well-placed
• Disseminate information for upcoming actions and events
• Keep detailed records of volunteers’ information and assignments
• Ensure the purpose of the organization and its actions is clearly communicated
• Enter data into Giftworks data base
• Enter data into Google spreadsheets

EDUCATION & EXPERIENCE

• The ideal candidate will have a High School Diploma
• Experience in volunteering locally preferred but not required
• Willingness to learn
• Home maker or Retiree

KNOWLEDGE, SKILLS & ABILITIES

• General business related computer skills, including the ability to learn and use data management programs.
• Able to utilize Microsoft office programs (Word, Excel,)
• Excellent organizational skills - ability to prepare written reports on a timely basis
• Ability to effectively cultivate positive relationships with all the stakeholders: volunteers, staff, board members, donors, the business community and the general public.
• Ability to plan, research and act
• Ability to multi-task and adapt to a changing work environment
• General business related computer skills, including the ability to learn and data management programs.
• Ability to relate to volunteers and clients, showing respect for diversity.
• Ability to work flexible hours

• Proven experience as operations director or similar position
• Experience in volunteering locally and/or internationally
• Experience in recruiting through various channels
• Able to communicate effectively with diverse people
• Excellent organizational and team coordination abilities
• A pleasant, outgoing personality