Volunteer Event Coordinator/Manager - 20th Anniversary Celebration

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Organization: American Transplant Foundation

Time Commitment: 3-10 hours per week

Event Date: Friday, October 24th, 2025

Location: Downtown Denver, CO

About the American Transplant Foundation (ATF):

The ATF is a national non-profit organization dedicated to saving lives by supporting living organ donation and providing vital resources to transplant recipients and their families.

About the Event:

We're hosting a fun and inspiring event to celebrate the American Transplant Foundation's 20th anniversary! This special evening will bring together our community to celebrate the incredible impact of organ donation and transplantation.

Position Summary:

We are seeking an enthusiastic and organized volunteer Event Coordinator/Manager (depending on experience) to play a key role in the success of our 20th-anniversary celebration. You'll be joining a fun and passionate team dedicated to making a difference in the lives of transplant patients! The Event Coordinator/ Manager will work closely with the ATF team to manage event logistics, coordinate volunteers, and ensure a smooth and enjoyable experience for all attendees. This position offers flexibility to work remotely and/or in our downtown Denver office.

Start Date: Immediate - we encourage you to apply now and join our team as we prepare for this exciting event!

Responsibilities:

We are flexible! If you have a particular interest in one area of event management (e.g., volunteer coordination, logistics, guest services), please let us know. We are happy to tailor the role to your strengths and interests.

We are especially seeking assistance with décor for the event! If you have a knack for designing and creating beautiful spaces, this could be a great fit for you.

General responsibilities may include:

• Event Logistics:
• Assist with venue setup and breakdown
• Manage event registration and check-in
• Coordinate catering and refreshments
• Oversee event materials and supplies
• Assist with guest accommodations and transportation as needed
• Volunteer Management:
• Recruit and train event volunteers
• Assign volunteer roles and responsibilities
• Supervise volunteers during the event
• On-Site Coordination:
• Serve as a point of contact for guests and volunteers
• Troubleshoot any issues that may arise during the event
• Ensure the event runs smoothly and according to schedule
• Post-Event Support:
• Assist with event follow-up tasks, such as thank-you notes and surveys
• Help with post-event debriefing and evaluation

Qualifications:

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Passion for the mission of the American Transplant Foundation
• Intermediate computer skills (comfortable with email, spreadsheets, and online platforms)
• Previous event planning experience is helpful but not required

Benefits:

• Make a meaningful contribution to a life-saving organization
• Gain valuable event planning experience
• Network with passionate individuals in the transplant community
• Be a part of a memorable and inspiring celebration
• Flexible work arrangements (remote and/or in-office)
• Opportunity to focus on your preferred area of event management
• Work with a fun and supportive team!

Technology:

We utilize the latest event management technology to streamline our processes. We are happy to provide training on the specific platforms we use.

To Apply:

Please submit your resume and a brief cover letter expressing your interest in the position to https://atf.quickbase.com/db/bkiq82jp3?a=nwr&dfid=2

Please also indicate any specific areas of event management you are particularly interested in.