Vice President - Head of Event Logistics - Nashville

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ROLE TITLE AND RESPONSIBILITIES

The chapter city Vice President, along with a committee of their peers, is responsible to implement 3 successful live events over the course of one year to bring funny women together in order to empower, connect, and advocate for them.

SKILL SETS REQUIRED

• Self motivated
• Able to motivate and inspire others
• Queen/King of getting sh*t done
• Goal Setter and Achiever
• Independent
• Organized
• Expert in google drive
• Ability to delegate
• Chief Operating Officer of the group
• Chief Document/Data officer of the group
• Great people skills
• Ability to hold others accountable in a kind but firm way

GENERAL OVERVIEW

• Responsible for maintaining an accountable committee of passionate volunteers while implementing timelines for 3 key events
• Responsible for checking in with assigned tasks of committee weekly
• Prepares and sends out weekly agendas to committee 48 hrs prior to in person meetings
• Delegates as needed
• Takes on a variety of tasks to support the president or fill in for roles who are slacking
• Helps recruit replacement volunteers for the next year’s committee

TIME COMMITMENTS & SCHEDULE

This volunteer role consistently contributes 10 hrs per week of volunteer time. This number of hours may fluctuate and be higher the week prior to the live event.

• 2 hrs per week "in person" weekly meetings with your committee
• Fill in for chapter president on weekly national virtual calls as needed/available
• 3-4 hrs per week with checkins/agenda preparation
• 3-4 hrs per week independently completing delegated tasks within required deadlines

ANNUAL DUTIES

• Help execute 3 successful events in tandem with headquarters utilizing all Women In Comedy documents, timelines, and assignments.
• Setup and complete any necessary legal filings for your city’s chapter to operate
• File all annual financial reports and send reports to info@womenincomedy.org
• Ensure that no cash exchanges for donations are handled on behalf of WICO and/or committee members. Utilize the paypal link on our website ONLY for all payments.
• Ensure that all donations - whether cash or in kind receive records, receipts, and thank yous.

DAILY DUTIES

• Answer and respond to phone calls, emails, and more from headquarters, volunteers, venues etc. (any communications to you in correlation with Women In Comedy) within 24 hrs . Schedule a time daily for one hour to check voicemails and emails and respond.
• Check your Women In Comedy timelines, documents, and assignments daily for the upcoming event you are working on and complete any necessary tasks.
• Check in with committee members who have deadlines/required tasks to ensure their completion.
• Track and document all necessary paperwork for successful completion of events.
• In partnership with the head of sponsorships - track and document all donations received as they come in.

WEEKLY DUTIES

• Required to attend in person weekly meetings with committee
• Prepare and send out weekly agendas to committee 48 hrs prior to in person meetings
• Check in with and hold committee members responsible for assigned tasks weekly
• Document absences, tardies, and uncompleted tasks and communicate with the head of volunteers as/when new roles require filling.
• Oversee, manage, and execute duties assigned by the Chapter President.
• Attend virtual meetings/trainings and other necessary items with headquarters as needed.

• Input weekly updates to agenda no later than 2 hours prior to weekly meetings