Vice President - Head of Event Logistics - NYC


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ORGANIZATION
(40.721786,-74.009445)
 

Cause Areas

When

Sun Apr 15, 2018 - Wed May 01, 2019

Where

nyc metro areaNew York, NY 10013

About


ROLE TITLE AND RESPONSIBILITIES


The chapter city Vice President, along with a committee of their peers, is responsible to implement 3 successful live events over the course of one year to bring funny women together in order to empower, connect, and advocate for them.

SKILL SETS REQUIRED

  • Self motivated
  • Able to motivate and inspire others
  • Queen/King of getting sh*t done
  • Goal Setter and Achiever
  • Independent
  • Organized
  • Expert in google drive
  • Ability to delegate
  • Chief Operating Officer of the group
  • Chief Document/Data officer of the group
  • Great people skills
  • Ability to hold others accountable in a kind but firm way

GENERAL OVERVIEW


  • Responsible for maintaining an accountable committee of passionate volunteers while implementing timelines for 3 key events
  • Responsible for checking in with assigned tasks of committee weekly
  • Prepares and sends out weekly agendas to committee 48 hrs prior to in person meetings
  • Delegates as needed
  • Takes on a variety of tasks to support the president or fill in for roles who are slacking
  • Helps recruit replacement volunteers for the next year’s committee






TIME COMMITMENTS & SCHEDULE


This volunteer role consistently contributes 10 hrs per week of volunteer time. This number of hours may fluctuate and be higher the week prior to the live event.


  • 2 hrs per week "in person" weekly meetings with your committee
  • Fill in for chapter president on weekly national virtual calls as needed/available
  • 3-4 hrs per week with checkins/agenda preparation
  • 3-4 hrs per week independently completing delegated tasks within required deadlines

ANNUAL DUTIES


  • Help execute 3 successful events in tandem with headquarters utilizing all Women In Comedy documents, timelines, and assignments.
  • Setup and complete any necessary legal filings for your city’s chapter to operate
  • File all annual financial reports and send reports to info@womenincomedy.org
  • Ensure that no cash exchanges for donations are handled on behalf of WICO and/or committee members. Utilize the paypal link on our website ONLY for all payments.
  • Ensure that all donations - whether cash or in kind receive records, receipts, and thank yous.

DAILY DUTIES


  • Answer and respond to phone calls, emails, and more from headquarters, volunteers, venues etc. (any communications to you in correlation with Women In Comedy) within 24 hrs . Schedule a time daily for one hour to check voicemails and emails and respond.
  • Check your Women In Comedy timelines, documents, and assignments daily for the upcoming event you are working on and complete any necessary tasks.
  • Check in with committee members who have deadlines/required tasks to ensure their completion.
  • Track and document all necessary paperwork for successful completion of events.
  • In partnership with the head of sponsorships - track and document all donations received as they come in.


WEEKLY DUTIES


  • Required to attend in person weekly meetings with committee
  • Prepare and send out weekly agendas to committee 48 hrs prior to in person meetings
  • Check in with and hold committee members responsible for assigned tasks weekly
  • Document absences, tardies, and uncompleted tasks and communicate with the head of volunteers as/when new roles require filling.
  • Oversee, manage, and execute duties assigned by the Chapter President.
  • Attend virtual meetings/trainings and other necessary items with headquarters as needed.
  • Input weekly updates to agenda no later than 2 hours prior to weekly meetings

Skills

  • Performance Management
  • Event Management
  • Project Management
  • Event Planning / Management
  • Group Facilitation
  • Management

Good Match For

N/A

Requirements & Commitment

N/A

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