Administrative Assistant

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Helping out at Project Heal of Santa Barbara County (PHOSBC) is an opportunity to grow with us.

You will find that the reward of helping others through our virtual/in person opportunity, a joy and very meaningful work. Our 501(c)(3) org is small but mighty!

PHOSBC is seeking an Administrative Assistant (ASAP) to support us with Zoom online work, phone calls, email, correspondence with community partners coordinations and overall great customer service skills w/.
some social media and canva graphics interaction is required. computer knowledge, customer service and MS Outlook knowledge needed.

We are recruiting for a dependable, detail-oriented candidate as an Administrative Assistants I/II for assisting the Exec. Director of a growing non-profit charity. Starting@ (10 to 20) hours weekly.

Candidate must be dependable with a desire to grow with the company. This position will require on the job training. Must have current resume and references. College/Univer students Okay!

Duties and Responsibilities include:

• Maintain confidentiality in all aspects of client, staff and agency information, be HIPPA compliant.
• Create and modify documents using spreadsheets, database and other software, such as Adobe and Excel.
• Perform general admins asst duties to include but not limited to: photocopying, scanning, faxing and filing
• Ability to organize and maintain records in an electronic filing system
• Support staff in assigned project based work, as needed, project management skills a plus
• spanish speaking desirable but not necessary
• event planning knowledge (In-Person & Online)

Required Skills and Knowledge:

• Computer skills a must
• Proficient in Adobe Acrobat, MS Word, Excel and Outlook
• Strong written and oral communication skills
• Ability to follow oral and written instructions
• Highly organized and attention to detail-Self starter
• Prioritizing and time management skills, dependable work ethic.
• Ability to operate standard office equipment, such as computers, phone systems, typewriters, calculators, photocopiers and fax machines (When/if in Santa Barbara)
• Problem solving and reporting issues - calls, emails and research
• Ability to work well alone or as part of a team
• The initiative and motivation to work without needing help or supervision

Minimum Qualifications:

• At least one-two year experience in general office responsibilities and procedures
• Must have good math skills
• Background check may be required
• Local candidates preferred.

Job Type: Part-time-Full time

Required experience:

• Office Administration: 1 year or more

Required education:

• Associate or In college for Associate or higher

Check out our facebook page for more https://www.facebook.com/PHOSBC.org/

Join us today and your skills will be valued and appreciated. We have a position at every level!!