Development Assistant - Administration

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Perform a wide range of administrative and office support activities all directly related to fundraising for Fish & Loaves Executive Director. The focus is on fund development/philanthropy and wide range of projects. We need your help to facilitate the efficient operation of the organization.

Do you have an interest in learning the ins and outs of fundraising?

Help with the planning and execution of special events and conferencing.

Development with a wide ranging set of responsibilities. Assist with stewardship follow-up, on-line funding campaigns, help create development materials on line and hard copy a well as impactful direct mail.

• receive and direct visitors and clients
• Set-up meetings with donors/supporters
• general clerical duties including photocopying, fax and mailing
• maintain electronic and hard copy lists including creating lists
• retrieve documents from filing system
• handle requests for information and data
• resolve administrative problems and inquiries
• prepare written responses to routine enquiries
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Donor Stewardship
• prepare agendas for meetings and prepare schedules
• record, compile, transcribe and distribute minutes of meetings
• coordinate maintenance of office equipment
• coordinate and maintain records for staff, telephones, parking and petty cash

• computer skills and knowledge of relevant software
• knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management

communication skills - written and verbal

• planning and organizing
• prioritizing
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• data mining