Intake Coordinator - HART Cat Shelter

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SUMMARY OF DUTIES and RESPONSIBILITIES :
Primary responsibilities will include receiving surrenders and transfer requests from individuals, ACOs
and other rescue organizations.
PRIMARY DUTIES and RESPONSIBILITIES :
● Process all requests that are received by HART to accept intakes of owner-surrendered cats,
strays, cats from local ACOs and from other rescue organizations, both within the State of
Maine and outside the State of Maine
● For owner-surrenders, communicate with owners on issues they are having with their cats, offer
suggestions to try to maintain their cats in their homes or rehome with friends or family
members
● Upon acceptance: receive electronic records on surrenders/transfers if available prior to arrival;
create folder with records and intake stray/surrender form
● Schedule appointments for admissions from all avenues of requests
● Be available on-site at shelter to receive admissions or retrieve from off-site locations
● Setup cage in Intake with food (mix shelter food with any food that comes with them), prepare
cage tag with notes
● Research, request and obtain Vet Records for any surrenders where the information is made
available
● Upon arrival, scan for microchips, contact microchip provider and reach out to owner of record,
if there is a match
● Enter Intake information in Shelter Manager application
● Manage intake space and determine the safe number of cats who can arrive at any given time
● Consult with Medical Manager regarding intake of cats with known medical issues (e.g. diabetes,
FIV, IBD) to determine if shelter has space
● Alert Medical Manager of all intakes in order to be added to the In-House Vet visit list
● Based on the number of surrenders approved in any given week. All of the functions can be
scheduled per availability of the Intake Coordinator.
QUALIFICATIONS
● Good organizational skills
● Professional, positive and friendly interaction with the general public
● Comfortable working with a team of Shelter volunteers to coordinate their participation in the
process
● Basic computer skills (training will be provided)
TO LEARN MORE OR TO APPLY:
● Visit www.hartofme.com
● Email your resume and a cover letter to hartopenpositions@gmail.com
● Please direct all Inquiries to hartopenpositions@gmail.com