This is a Virtual Opportunity, with no fixed address.
Perform any combination of calculating, posting, verifying and analyzing of numerical data to ensure financial records are accurate and complete according to Generally Accepted Accounting Principles (GAAP). Provide key support to Human Resources and Payroll functions. Ensure timely reporting and positive communications with all staff, Board and Committee members, donors and volunteers.
Manage accounts payable; ensure completed contracts & W-9s are on file, monitor to ensure payments do not exceed contracts, and issue timely payments to all vendors and artists.
Reconcile and process payments for organization’s credit cards
Manage accounts receivable, including all customer/donor invoicing and payments received; process stock donations, process bank deposits, and work closely with all departments
Ensure bank accounts are current with software entries throughout the month
Process retail and Pop-up /Showcase sales in accounting software and prepare timely cost analysis reports
Maintain accurate inventory accounting records
Prepare cash flow statements
Support the annual budget process to include data entry, provide timely reports to department managers
Represent Finance department in Board and Committee meetings as needed
Process bi-weekly payroll and maintain accurate PTO tracking
Process employee benefits, including the reconciliation and payment of monthly insurance premiums (health, dental, vision, short- and long-term disability); bi-monthly 403(b) contribution payments; enrollment and termination of benefits
Reconcile and pay all federal, state and local payroll taxes
Conduct on-boarding of new hires and off-boarding of departing staff members
Maintain accurate and confidential personnel files
Process monthly, quarterly and annual state and federal payroll tax reports
Generate annual W-2 and 1099 forms
Prepare monthly financial statements
Prepare schedules for annual audit and work closely with ED and auditors to ensure a timely and successful completion of audit and 990 filing
Ability to sit and/or stand for sustained periods of time
Repetitive motion - substantial movements of the wrists, hands and fingers
Close visual acuity to perform an activity such as preparing and analyzing data and figures, and viewing a computer terminal