Donor Database Coordinator and Grant Writer


Cause Areas


It's flexible! We'll work with your schedule.


This is a Virtual Opportunity, with no fixed address.


The Donor Database Coordinator and Grant Writer will be the lead person responsible for managing and maintaining the Neon database to support all fundraising and constituent engagement activities (donors, volunteers and/or staff). This position is responsible for effectively organizing and integrating all constituent information related to development and communication functions. This position is responsible for timely and appropriate acknowledgment of all donations. This position is responsible for researching, developing, and writing governmental (local, state, and federal) and private foundation grant proposals. Responsibilities

  • Commitment to Mission, Vision, and Values of the UBC
  • Develop, coordinate and ensure all policies, procedures, and protocols regarding donor database, gift acknowledgment, and grant writing in line with Council on Accreditation standards
  • Manage donor database
  • Enter donor and gift data in a timely and accurate manner, and produce reports as requested by Executive Director, Director of Finance, Director of Development and Director of Communications
  • Ensure all data and other information that would help in donor cultivation and management is consistent and complete
  • Assist with configuration and implementation of Neon database software system to match fundraising activities and reporting needs
  • Participate actively in Development and Communication department planning and strategy sessions
  • Manage Donor Acknowledgment
  • Draft thank-you letters, and ensure that each gift is appropriately receipted and acknowledged
  • Assist Director of Development in achieving high levels of donor satisfaction through variety of contacts and events
  • Must pay attention to details that indicate donors’ wishes and other personal interests to cultivate and expand the agency’s donor database
  • Must pay attention that the gift meets specific tax credit requirements and that donor receives appropriate tax credit information
  • Write Grant Proposals
  • Acquire and maintain sound knowledge and understanding of services within the UBC, and use that information to better comprehend all projects and programs for which grants will be sought and recommend seeking of grants based on our mission
  • Gather required data including program information, goals and budgets in order to create grant submissions
  • Make sure that proper and timely feedback is received from all stakeholders to ensure quality grant submission and adherence to deadlines
  • Work with Director of Development to identify and cultivate relationships with potential foundation and community partners within the region
  • Cultivate new grant opportunities by performing research on public and private funding sources
  • Teamwork and Collaboration
  • Participate in Development and Communication Team Meetings, all staff meetings, and management and senior management meetings when required
  • Oversee staff access to database, and set expectations for individuals who enter and extract data from Neon or similar database and gather honest performance feedback for quality improvement in donor management
  • Collaborate with key staff on improvement initiatives, such as revision of agency processes, goals, strategies, policies, procedures, practices, and/or company culture issues
  • Qualifications
  • Minimum two years’ experience in clerical work at the level of administrative assistant with strong experience in letter writing and formatting professional level letters and documents
  • Experience must reflect knowledge of English language arts and ability to proof read and correct documents
  • Grant writing experience desired
  • Must have word processing, spreadsheet, and data base competency
  • Must have excellent written communication skills, and ability to write clear, structured, articulate, and persuasive letters and proposals
  • Strong knowledge of and competency in nonprofit administration
  • Strong speaking and listening skills
  • Ability to work with people of diverse backgrounds
  • Strong customer/client services orientation
  • Sound judgment and decisiveness
  • Ability to work collaboratively with others
  • Strong and consistent attention to detail
  • Knowledge of quality improvement initiatives
  • This position may require extended periods of standing, sitting, as well as some repetitive movements, bending and repetitive lifting of minimal weight
  • Evening and weekend work may be necessary
  • This position requires a valid driver’s license, a reliable vehicle, and proof of insurance


  • Technical Writing
  • Fundraising
  • Grant Writing / Research

Good Match For


Requirements & Commitment

  • Background Check
  • Orientation or Training
  • 6 hours per week Min

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