This is a Virtual Opportunity, with no fixed address.
National Alliance for the Advancement of Haitian Professionals (NAAHP)
This is a Virtual Volunteer Opportunity
Position Title: Director of Conference Planning
Reports to: Director of Programs
Open Position/s: 1
The National Alliance for the Advancement of Haitian Professionals (NAAHP) is a 501(c)3 non-profit organization. NAAHP is currently seeking a Director of Conference Planning to support our programs. The ideal candidate is an experienced self starter. He or She will be instrumental in planning and supporting our conferences and events by working with professionals, colleagues, sponsors, senior leaders and members of the organization. The position will be entirely responsible for all organization events such as our Annual Conference, Networking Mixers, Symposium, and more. This position reports to the Director of Programs.
Creates a detailed calendar and timeline of all logistics for all events. Calendars and timeline should include a list of everything logistically related to all meetings and events and should include specific deadlines and timelines
Works with Executive Management Team and local host committee to recruit speakers, moderators and develop program
Develops sponsorship deliverables and manages all sponsor benefits directly with corporate donors. Work closely with fundraising and donor relations on fundraising initiatives and event benefits associated with varying donor levels
Leads venue selection for conferences and events
Develops and maintains event budgets and work with Finance Department to insure revenue and expenses are reconciled
Manages recruitment process by creating weekly status reports for all events.
Manages event registration
Manages hotel room block and other venue details while maintaining communication with venue POC from contracting to execution of event
Works closely with Communications Department to provide updated event information
Creates a supportive, respectful, and inspired group dynamic in all interactions with volunteers, content experts and staff
Develops plans for volunteers
Performs other task as assigned by the Director of Operations
QUALIFICATION AND EXPERIENCE
Bachelor’s degree and 4+ years of relevant logistics and event management experience required, Master's degree, preferred.
Experience in collaborating with finance and operations team in the preparation of budgets
Ability to communicate effectively with a variety of audiences orally and in writing, including electronic media.
Experience with working with Board of Directors and senior leadership is preferred
Experience with sponsorships/partnerships is a bonus
Strong analytical and problem solving skills
Good time management skills and proactive approach
Self starter and highly organized
Comfortable with working in a virtual environment
Proficient in Microsoft Office
Must be comfortable working within a startup environment subject to ambiguity and change.
Please apply at https://n-a-a-h-p.mightyrecruiter.com. Please submit a resume and cover letter to be considered for this position.