Director of Conference Planning

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National Alliance for the Advancement of Haitian Professionals (NAAHP)

This is a Virtual Volunteer Opportunity

Position Title: Director of Conference Planning

Department: Programs

Reports to: Director of Programs

Open Position/s: 1

JOB SUMMARY

The National Alliance for the Advancement of Haitian Professionals (NAAHP) is a 501(c)3 non-profit organization. NAAHP is currently seeking a Director of Conference Planning to support our programs. The ideal candidate is an experienced self starter. He or She will be instrumental in planning and supporting our conferences and events by working with professionals, colleagues, sponsors, senior leaders and members of the organization. The position will be entirely responsible for all organization events such as our Annual Conference, Networking Mixers, Symposium, and more. This position reports to the Director of Programs.

TASK DESCRIPTION

• Creates a detailed calendar and timeline of all logistics for all events. Calendars and timeline should include a list of everything logistically related to all meetings and events and should include specific deadlines and timelines
• Works with Executive Management Team and local host committee to recruit speakers, moderators and develop program
• Develops sponsorship deliverables and manages all sponsor benefits directly with corporate donors. Work closely with fundraising and donor relations on fundraising initiatives and event benefits associated with varying donor levels
• Leads venue selection for conferences and events
• Develops and maintains event budgets and work with Finance Department to insure revenue and expenses are reconciled
• Manages recruitment process by creating weekly status reports for all events.
• Manages event registration
• Manages hotel room block and other venue details while maintaining communication with venue POC from contracting to execution of event
• Works closely with Communications Department to provide updated event information
• Creates a supportive, respectful, and inspired group dynamic in all interactions with volunteers, content experts and staff
• Develops plans for volunteers
• Performs other task as assigned by the Director of Operations

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree and 4+ years of relevant logistics and event management experience required, Master's degree, preferred.
• Experience in collaborating with finance and operations team in the preparation of budgets
• Ability to communicate effectively with a variety of audiences orally and in writing, including electronic media.
• Experience with working with Board of Directors and senior leadership is preferred
• Experience with sponsorships/partnerships is a bonus
• Strong analytical and problem solving skills
• Good time management skills and proactive approach
• Self starter and highly organized
• Comfortable with working in a virtual environment
• Proficient in Microsoft Office
• Must be comfortable working within a startup environment subject to ambiguity and change.