Office & Event Support Assistant -- Support the fight against cancer!


(47.638046,-122.35534)
 

Cause Areas

When

It's flexible! We'll work with your schedule.

Where

2120 First Ave NSeattle, WA 98109

About

Do you have a dream of making an impact? Do you have skills when it comes to working with people, multi-tasking, or administrative support? If so, we would love to have you to come support the American Cancer Society Seattle's day-to-day operational needs.

The American Cancer Society’s mission is to save lives, celebrate lives, and lead the fight for a world without cancer -- we are a nationwide, community-based voluntary health organization dedicated to eliminating cancer as a major health problem. Our Global Headquarters are located in Atlanta, Georgia, and we have regional and local offices throughout the country to ensure we have a presence in every community, including right here in Seattle.

Our ACS Seattle office has a need for enthusiastic and diligent volunteers who are able to provide continued assistance to our Coordinators by dedicating a minimum of several hours per week for one day per week on average during peak hours in our building located in Queen Anne. As an office and event support volunteer, you will help with a variety of tasks and projects. The best part? You get to choose what kind of projects you want to tackle based on your own interests and skills, whether you love data entry, answering phone calls, designing posters, crafting emails, or something new every single day.

Hours and dates are relatively flexible and can be adjusted to suit your schedule as well as operational needs.

Your typical day could include...
  • Assisting coordinators with processing incoming donations
  • Performing data-entry tasks to keep donor databases up-to-date
  • Organizing storage spaces for office and event staff supplies
  • Inventorying supplies to inform staff for product orders
  • Setting-up projectors for staff and other office meetings
  • Researching venues, information, contacts, designs, as well as other research-based tasks to support staff to have successful events
  • Providing coverage for the front office during staff lunch breaks by taking messages via phone and in-person
  • Supplying ideas on how to improve processes to make them more efficient
  • Crafting event collateral such as postcards, posters, flyers, donor letters, and more
  • Collaborating directly with staff to better learn how to best support their needs
  • Updating event websites with new information, sponsor logos, or other edits
Other requirements & qualifications
  • Background check will be completed prior to your start day
  • Ability to work independently - work with minimal supervision and in a team environment, be flexible, and handle multiple priorities
  • Be comfortable interacting with a diverse array of people and able to follow simple directions
  • Ability to communicate verbally in person, on the phone, and in writing in a clear concise and professional manner
  • Proficient in using MS Office Suite especially including Excel, Publisher, and Word
  • Strong problem-solving skills
  • Ability to be flexible and conform to operational needs
  • High attention to detail
  • Ability to perform well in an environment that involves both repetitive and complex tasks
  • Keep a positive mindset during stressful and high-pressure projects and situations
  • Seek dynamically more responsibility over the course of your volunteering
  • Exhibit excellent customer service skills
  • Strong time management skills and ability to handle multiple tasks at once and sort out challenging tasks and priorities

Does this sound like you?

Go to https://www.cancer.org/involved/volunteer/sign-up-to-volunteer.html. Just check the "Community Office Support Volunteer" option, fill in your information, and someone will get back to you as soon as possible with next steps.

At the American Cancer Society, we provide equal opportunity to all of our volunteers and staff and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. This position may not be suitable for those looking to fulfill service requirements for community service or classes due to frequently changing operational needs.

Skills

  • Office Reception
  • Basic Computer Skills
  • People Skills
  • Verbal / Written Communication
  • Multi-Tasking
  • Administrative Support

Good Match For

N/A

Requirements & Commitment

  • Background Check
  • Must be at least 18
  • Orientation or Training
  • 1-3 days per week (flexible); max. 20 hours/week
  • Long-term commitment – not for those looking to fulfill community service requirements.

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