Opportunity to Make an Impact at a School in Tanzania - Office Manager Position
2 people are interested
Summary of the Position: The Office Manager will serve as the assistant leader of the school. He or she will help manage employees, oversee the school’s daily operations, and assist with office work. Along with the school’s director, the office manager is responsible for the effective and efficient implementation of all projects at the school and oversees all who are working on those projects. The Office Manager is the second-in-command at the school and replaces the Director in cases where the Director is not on the school grounds.
Responsibilities will include, but are not limited to:
* Will serve as the assistant administrator of the school.
* Will primarily spend time working in the office and completing tasks delegated to him/her by the Director.
* Will follow any directions given by the American Board of Directors.
* Will make all staff, students, parents, community members, callers, visitors, and guests feel welcome at the school and assist them with various tasks as necessary.
* Will assist with general office work - i.e. filing, making photocopies, updating databases, and a variety of paperwork. o Must maintain strict confidentiality for all records, files, reports, etc.
* Will help maintain office organization and cleanliness.
* Will communicate with the American Board of Directors and provide them with a weekly update of accomplishments along with problems. Will send emails immediately when there are major issues.
* May assist the Director in brainstorming solutions to difficult situations as they arise.
* Along with Director, will monitor performance of all staff and check in to ensure they have completed the work assigned to them.
* May record employee attendance on a daily basis.
* Along with teachers and Director, should supervise students during recess times and ensure students are following all school rules.
* May help the Director with student discipline issues.
* May be responsible for assisting with contracting and supervision of construction projects, when appropriate.
* May give tours of the school property to visitors.
* May administer First Aid to students.
* May distribute school supplies to teachers as requests are made.
* May assist with grounds issues. This could include supervision of the garden, chickens, dogs, and general maintenance of things such as fencing.
* May be responsible for keeping the school’s website up to date with upcoming events and photos of students, staff, special projects, and events.
* May help with social media - i.e. updates to Facebook page, posting pictures to Facebook page, and coming up with newsletter stories and pictures.
* May help manage jewelry projects. This includes sorting materials, coming up with project ideas, supervising the work while it is in progress, and paying the women who make the jewelry.
* May assist Director with planning for special events such as O’Brien Day, graduation, student excursions, and activities during school closing week.
* Will maintain/update a general monthly task list for ease in training successor.
Qualifications: * Commitment to service. * Ability to engage children, faculty, and volunteers. * Ability to live in a remote area. * Commitment to working in the field of education and/or non-profit organizations. * Strong team-building skills. * Strong interpersonal skills. * Flexibility and adaptability. * Experience in the education field is helpful. * Experience working or volunteering abroad is helpful. * Basic knowledge of Swahili is advised.
Benefits: * Monthly stipend of $300 USD
* Room and Board at the O’Brien School for the Maasai
* Includes breakfast and lunch Monday through Friday
* Wi-Fi available at the school.
* Allowed to travel during part of the school vacations - April, June, September, and December.
* Must gain approval from American Board of Directors for the length of your travel & the location of your travel destination.
Hours and Commitment:
* Position would officially begin July 2019, but training for the position would commence in June 2019 (specific date could be negotiated).
* 7:30 AM - 4:00 PM Monday through Friday while school is in session.
* Must be available, with prior notice, for special school events.
* Must live at the school every week (from Sunday night until Friday at 4:00 PM) but is free to leave the school after work on Friday for the weekend.
* Commitment of one year is preferred.
* Probation Period: This position is has a mandatory probation period of six months. Both the Office Manager and the American Board of Directors understand that this is an evaluation period. Either party can voluntarily withdraw their consideration. After this probation period, the American Board of Directors will determine if a fulltime employment memorandum will be granted.
Please submit cover letter and résumé to Andrea Wallace (Volunteer Program Manager) with a subject of: "Application for Office Manager at OBSM." firstname.lastname@example.org
For more information, please visit: www.obrienschool.org www.facebook.com/obrienschool
With questions, feel free to contact: Andrea Wallace - Volunteer Program Manager - email@example.com Kellie O’Brien - School President & Co-Founder - firstname.lastname@example.org
No additional volunteer opportunities at this time.
We'll work with your schedule.
PO Box 16Hai, Kilimanjaro Tanzania
- Office Management
- Child Welfare
- General Education
- Community Outreach
- Background Check
- Orientation or Training
- 6 months - 2 years
- flexibility, ability to live in a remote area, cross-cultural understanding