Program Chair- Speaker Series

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Tahoma Audubon

  • 3 people are interested

The Program Chair coordinates the chapter speaker series schedule for the year or at least six months at a time. The Program Chair handles all logistical details for the speaker series. The Program Chair is supported by members of the Membership Committee, A/V assistance volunteer, and the Development & Membership Manager.

Essential Duties:

  • Coordinate our chapter’s program schedule for the year or at least six months at a time.
    • Consult with TAS staff/volunteers re: day/time of programs (staff will coordinate program venue)
    • Investigate/research potential presenters by consulting:
      • Staff, Membership, Education and Conservation Committees
      • Membership survey list
      • Other chapter newsletters
      • Regional, state, national offices
      • Outdoor clubs, stores, garden clubs, local environmental and conservation groups, university and college groups.
      • Local, county, state, and national park officials
      • Newspapers, community bulletins
    • Schedule presenters/presentations.
    • Provide presenter info, program/presentation description to TAS staff for calendar updates.
  • Market programs.
    • Provide speaker information to staff for flier development
    • Provide speaker information quarterly to Towhee editor by content deadlines.
    • Submit program information to the Tacoma News Tribune and other media outlets.
    • Help distribute fliers for programs.
  • Set up for and attend the program (2-3hrs).
    • Purchase refreshments for program (~$20/program) using donated gift cards (as applicable) or help in soliciting refreshments for programs in consultation with staff.
    • Arrive in advance of program for setup and to welcome presenter(s), helping with any logistics.
    • Set up program venue as needed with assistance from setup volunteers
    • Provide information on the speaker to the Board Member host for the meeting, and assist in ensuring the meeting starts and stops on time.
    • A board member should be present to introduce presenter and make announcements, if not:
      • Introduce the presentation/presenter, offering the audience some information of their background and reason for coming.
      • Announce upcoming programs & events Audubon will be featuring
    • Thank the speaker at the end of the presentation and follow up with a handwritten thank-you note.
  • Maintain program files & records.
    • Create and update yearly program overview/schedule for staff, and committee reference.
    • Maintain detailed contact information of presenters and record of participation and share with staff.
    • Maintain record of marketing efforts and presenter thank-you notes and share with staff.


  • Respected standing in a highly valued leading environmental organization
  • Increased camaraderie with the membership and staff who share a commitment to the mission of the Tahoma Audubon Society
  • Ability to creatively influence the content and delivery of Tahoma Audubon Society’s membership programs.
  • Contribution to a strong legacy of environmental stewardship and education.


  • A demonstrated interest in the organizations mission and goals.
  • Solid organizational skills and communication skills.
  • Some technical understanding for preparing Audio/Visual equipment for presentations

15 More opportunities with Tahoma Audubon

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Community Education & Literacy Environment


We'll work with your schedule.


2917 Morrison Rd WestUniversity Place, WA 98466



  • Organization
  • Basic Computer Skills
  • Verbal / Written Communication
  • Community Outreach


  • People 55+


  • Background Check
  • Orientation or Training
  • 3-8 hours per month

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