Program Chair- Speaker Series

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The Program Chair coordinates the chapter speaker series schedule for the year or at least six months at a time. The Program Chair handles all logistical details for the speaker series. The Program Chair is supported by members of the Membership Committee, A/V assistance volunteer, and the Development & Membership Manager.

Essential Duties:

• Coordinate our chapter’s program schedule for the year or at least six months at a time.
  • Consult with TAS staff/volunteers re: day/time of programs (staff will coordinate program venue)
  • Investigate/research potential presenters by consulting:
    • Staff, Membership, Education and Conservation Committees
    • Membership survey list
    • Other chapter newsletters
    • Regional, state, national offices
    • Outdoor clubs, stores, garden clubs, local environmental and conservation groups, university and college groups.
    • Local, county, state, and national park officials
    • Newspapers, community bulletins
  • Schedule presenters/presentations.
  • Provide presenter info, program/presentation description to TAS staff for calendar updates.
• Market programs.
  • Provide speaker information to staff for flier development
  • Provide speaker information quarterly to Towhee editor by content deadlines.
  • Submit program information to the Tacoma News Tribune and other media outlets.
  • Help distribute fliers for programs.
• Set up for and attend the program (2-3hrs).
  • Purchase refreshments for program (~$20/program) using donated gift cards (as applicable) or help in soliciting refreshments for programs in consultation with staff.
  • Arrive in advance of program for setup and to welcome presenter(s), helping with any logistics.
  • Set up program venue as needed with assistance from setup volunteers
  • Provide information on the speaker to the Board Member host for the meeting, and assist in ensuring the meeting starts and stops on time.
  • A board member should be present to introduce presenter and make announcements, if not:
    • Introduce the presentation/presenter, offering the audience some information of their background and reason for coming.
    • Announce upcoming programs & events Audubon will be featuring
  • Thank the speaker at the end of the presentation and follow up with a handwritten thank-you note.
• Maintain program files & records.
  • Create and update yearly program overview/schedule for staff, and committee reference.
  • Maintain detailed contact information of presenters and record of participation and share with staff.
  • Maintain record of marketing efforts and presenter thank-you notes and share with staff.

Benefits:

• Respected standing in a highly valued leading environmental organization
• Increased camaraderie with the membership and staff who share a commitment to the mission of the Tahoma Audubon Society
• Ability to creatively influence the content and delivery of Tahoma Audubon Society’s membership programs.
• Contribution to a strong legacy of environmental stewardship and education.

Qualifications:

• A demonstrated interest in the organizations mission and goals.
• Solid organizational skills and communication skills.
• Some technical understanding for preparing Audio/Visual equipment for presentations