Program Chair- Speaker Series


Cause Areas


It's flexible! We'll work with your schedule.


2917 Morrison Rd WestUniversity Place, WA 98466


The Program Chair coordinates the chapter speaker series schedule for the year or at least six months at a time. The Program Chair handles all logistical details for the speaker series. The Program Chair is supported by members of the Membership Committee, A/V assistance volunteer, and the Development & Membership Manager.

Essential Duties:

  • Coordinate our chapter’s program schedule for the year or at least six months at a time.
    • Consult with TAS staff/volunteers re: day/time of programs (staff will coordinate program venue)
    • Investigate/research potential presenters by consulting:
      • Staff, Membership, Education and Conservation Committees
      • Membership survey list
      • Other chapter newsletters
      • Regional, state, national offices
      • Outdoor clubs, stores, garden clubs, local environmental and conservation groups, university and college groups.
      • Local, county, state, and national park officials
      • Newspapers, community bulletins
    • Schedule presenters/presentations.
    • Provide presenter info, program/presentation description to TAS staff for calendar updates.
  • Market programs.
    • Provide speaker information to staff for flier development
    • Provide speaker information quarterly to Towhee editor by content deadlines.
    • Submit program information to the Tacoma News Tribune and other media outlets.
    • Help distribute fliers for programs.
  • Set up for and attend the program (2-3hrs).
    • Purchase refreshments for program (~$20/program) using donated gift cards (as applicable) or help in soliciting refreshments for programs in consultation with staff.
    • Arrive in advance of program for setup and to welcome presenter(s), helping with any logistics.
    • Set up program venue as needed with assistance from setup volunteers
    • Provide information on the speaker to the Board Member host for the meeting, and assist in ensuring the meeting starts and stops on time.
    • A board member should be present to introduce presenter and make announcements, if not:
      • Introduce the presentation/presenter, offering the audience some information of their background and reason for coming.
      • Announce upcoming programs & events Audubon will be featuring
    • Thank the speaker at the end of the presentation and follow up with a handwritten thank-you note.
  • Maintain program files & records.
    • Create and update yearly program overview/schedule for staff, and committee reference.
    • Maintain detailed contact information of presenters and record of participation and share with staff.
    • Maintain record of marketing efforts and presenter thank-you notes and share with staff.


  • Respected standing in a highly valued leading environmental organization
  • Increased camaraderie with the membership and staff who share a commitment to the mission of the Tahoma Audubon Society
  • Ability to creatively influence the content and delivery of Tahoma Audubon Society’s membership programs.
  • Contribution to a strong legacy of environmental stewardship and education.


  • A demonstrated interest in the organizations mission and goals.
  • Solid organizational skills and communication skills.
  • Some technical understanding for preparing Audio/Visual equipment for presentations


  • Organization
  • Basic Computer Skills
  • Verbal / Written Communication
  • Community Outreach

Good Match For

People 55+

Requirements & Commitment

  • Background Check
  • Orientation or Training
  • 3-8 hours per month

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