Thank you for your interest in joining our Board!
Would you like to make a difference in a child's life? Do you want to save the lives of orphans and children with special needs? Do you want to see your impact?
Help make decisions as a Board Member for Maya's Hope!
Maya's Hope was founded in November 2010 and has impacted the lives of hundreds of children in Ukraine and Philippines.
To learn more about the lives we're impacting, please go to: www.mayashope.org or www. facebook.com/mayashope.
If you are interested in joining us in making a difference in the lives of the children, please follow the application process:
- Review the requirements of board membership with Maya's Hope below.
- Read and understand Board Member responsibility and expectations (please click on the following link).
- https://www.charitiesnys.com/p dfs/Right%20From%20the%20Start %20Final.pdf
Send a cover letter and resume to: email@example.com .
We look forward to reviewing your candidacy!
We currently have the position of secretary open.
Requirements of board membership with Maya’s Hope
Term and Financial Requirements
- Serve for a full 2-year term.
- Financial Requirements:
- Monthly Contribution: Sponsor at least one child or participate in a Maya's Hope sponsorship program with a minimum contribution of $30.00 USD per month.
- Initial Contribution: Make an initial contribution of $2,500 USD to Maya’s Hope (General Donation) upon joining the board.
- Annual Contribution: Contribute a minimum of $2,500.00 USD* annually, an amount which Board Member may either give from his or her own resources, or raise from others.
- Additional types of giving include, but are not limited to, corporate matches, grants, and event ticket sales.
* Maintain records of these donations and provide a report at each board meeting to the Chairman of the Board.
Your Promises to Maya’s Hope
Review the agenda and supporting materials prior to Board and committee meetings.
- Attend meetings prepared to give great feedback and offer advice to improve Maya’s Hope!
- Serve on committees and take on special assignments as needed, e.g., throwing events and applying for grants.
- Take initiative to spread the work of Maya’s Hope.
- Raise funds. Raise awareness. With your help, we can grow Maya’s Hope and help more children. It starts with you and your desire to roll up your sleeves and pitch in by spreading Maya’s Hope to your network.
- Stay informed about Maya’s Hope’s mission, services, and policies.
- Provide support and advice to the staff (employees and volunteers) of Maya’s Hope.
- Help us grow through people.
- Suggest individuals for important roles and participate in board recruitment.
- Think Big.
- We started from scratch, but grow immensely every year. Pitch your ideas so that we can make a greater impact.
As a board member, I understand that I owe duties of care, loyalty, and obedience to the organization and the children it serves.
- The duty of care is the duty to monitor Maya’s Hope’s activities, see that its mission is being accomplished, and guard its financial resources.
- The duty of loyalty is the duty to avoid conflicts of interest.
- The duty of obedience is to be faithful to Maya’s Hope’s mission and to comply with the law.
I will uphold these duties and do my utmost to ensure that Maya’s Hope performs its mission and achieves its goals.
- Act with integrity and represent the interests of all people served by the organization.
- Recognize that decisions of the board can be made only by a majority vote at a) a board meeting or b) in writing.
- Respect the majority decisions of the board.
- Participate in:
- Board self-evaluation programs.
- Board development workshops, seminars, and other educational events that enhance skills as a board member.
- Handle information with discretion and confidentiality as necessary.
- Exercise authority as a board member only when acting in a meeting with the full board or as delegated by the board with members.
- Collaborate with members who serve this board and leave personal prejudices out of all board discussions.
- Represent Maya’s Hope in a positive and supportive manner at all times.
- Display courteous conduct at all board and committee meetings.
- Refrain from intruding on administrative issues that are the responsibility of management, except to monitor the results of the organization.
- Monitor the financial condition of the organization.
- Understand and comply with the bylaws of Maya’s Hope.
- Avoid conflicts of interest between my position as a board member and my personal or professional life (as referenced in Maya’s Hope’s Conflict of Interest Policy.) If such a conflict does arise, I will disclose that conflict to the board and refrain from voting on matters in which I have conflict.
Liability of Board Members
As a fully incorporated non-profit, Maya’s Hope enjoys the same limited liability that any corporation does. Corporations offer the protection of limited liability to corporate directors and officers. Limited liability means that the organization's directors and officers have limited personal liability for business debts. Generally, creditors can only go after corporate assets and insurance to satisfy liabilities incurred by the corporation.
This principle applies, however, only when the board has fulfilled its basic duties, such as the duty of care. A board member is legally bound to exercise reasonable care when he or she makes a decision for the organization. Reasonable care is what an 'ordinarily prudent' person in a similar situation would do.
Examples of when a board member may have personal liability include (but are not limited to) when a board member:
- personally and directly injures someone.
- personally guarantees a bank loan or a business debt on which the corporation defaults, or
- behaves in a fraudulent or illegal manner that causes harm,
Maya’s Hope maintains a Directors & Officers liability insurance policy.
Responsibilities of Secretary:
The primary task of the secretary of an executive board is to record and maintain the minutes of each board meeting. Meeting minutes are detail reports that highlight the predetermined agenda of each conference as well as what actually took place. For example, a secretary may notate the following: "The meeting began at 11 a.m. The first order of business was for the president to discuss potential changes to the organization’s mission statement; however, he was unable to attend the gathering due to medical reasons. The issue was put on hold until a later date."
As the custodian of corporate records, the secretary of an executive board must maintain all company files in a manner compliant with organizational policies as well as any laws that regulate the industry. These documents may include the firm’s article of incorporation, bylaws and employee contact lists, as well as financial records. He must also develop and enforce policies regarding access to these confidential files. Security controls, such as who can access which files and what approvals are needed to do so, are examples of the many procedures he must implement. Depending on the industry in which the company does business, the secretary of the executive board may be required to file certain documents with the government. For example, a nonprofit organization must meet certain criteria to maintain its tax-exempt status. It is often the responsibility of the secretary to ensure that all necessary paperwork is completed and returned to the Internal Revenue Service.
It is not uncommon for the secretary of an executive board to serve as its signing officer. This designation gives her the authority to sign documents, such as contracts, checks and credit applications, on behalf of the organization. Because this responsibility wields so much power, many firms implement a system of checks and balances so it is not abused. For instance, before signing a service agreement, the secretary may need the express written permission of two other board members. She must follow these guidelines or risk termination and, in severe cases, criminal prosecution.