Volunteer Program Assistant


Cause Areas


It's flexible! We'll work with your schedule.


1300 South Lake Shore DriveChicago, IL 60605


To apply for this volunteer position, please visit www.adlerplanetarium.org/volunteer and fill out our volunteer application.

If you have ever wanted to participate in the inner workings of a cultural institution and be part of the "behind-the-scenes" team, this could be the perfect volunteer opportunity for you! Working with the Volunteer Program Manager, the Volunteer Program Assistant will perform a range of administrative and office support functions for the Volunteer Program to facilitate the efficient operation of the organization.

We look to the Volunteer Program Assistant Volunteer to:

  • Manage the volunteer database (Volgistics) by clearing volunteer hour audits, creating monthly/quarterly/annual tracking reports, and monitoring volunteer status and activity
  • Assist with other non-computer projects as needed: such as filing, scanning, mailing, creating orientation packets, and preparing and organizing office supplies
  • Assist with volunteer orientations for all new volunteers
  • Prepare volunteer ID badges
  • Prepare weekly volunteer newsletter
  • Assist with volunteer appreciation week and recognition event
  • Assist with volunteer and outreach coordination
  • Other duties as required

Interested? Here’s what we look for:

  • Excellent organizational, written and verbal skills
  • Ability to handle confidential information in a professional manner
  • Detail-oriented and resourceful
  • Ability to multi-task
  • Works well independently and as part of a team
  • A can-do attitude!
  • Knowledge of Adobe Photoshop
  • Knowledge of Microsoft Office programs, including Outlook, Word, and Excel
  • Previous office experience preferred
  • Two years of college preferred

Training will consist of:

  • Attendance at a general volunteer orientation session
  • Training sessions with the Volunteer Program Manager

We ask the volunteer in this position to:

  • Commit to a regular schedule for 2-3 shifts per week (or 10-15 hours total per week), Mon-Fri during regular business hours
  • Some evening and weekend hours required to support orientations and special events
  • Must be 18 years or older
  • Make a minimum commitment of one year


  • Adobe Creative Suite
  • Organization
  • Verbal / Written Communication
  • Human Resources Assistance
  • Microsoft Office Suite

Good Match For

People 55+

Requirements & Commitment

  • Background Check
  • Must be at least 18
  • Orientation or Training
  • 2-3 shifts per week/15 hours per week.
  • Minimum commitment of one year.

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