Volunteer Program Assistant

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To apply for this volunteer position, please visit www.adlerplanetarium.org/volunteer and fill out our volunteer application.

If you have ever wanted to participate in the inner workings of a cultural institution and be part of the "behind-the-scenes" team, this could be the perfect volunteer opportunity for you! Working with the Volunteer Program Manager, the Volunteer Program Assistant will perform a range of administrative and office support functions for the Volunteer Program to facilitate the efficient operation of the organization.

We look to the Volunteer Program Assistant Volunteer to:

• Manage the volunteer database (Volgistics) by clearing volunteer hour audits, creating monthly/quarterly/annual tracking reports, and monitoring volunteer status and activity
• Assist with other non-computer projects as needed: such as filing, scanning, mailing, creating orientation packets, and preparing and organizing office supplies
• Assist with volunteer orientations for all new volunteers
• Prepare volunteer ID badges

• Prepare weekly volunteer newsletter
• Assist with volunteer appreciation week and recognition event

• Assist with volunteer and outreach coordination
• Other duties as required

Interested? Here’s what we look for:

• Excellent organizational, written and verbal skills

• Ability to handle confidential information in a professional manner

• Detail-oriented and resourceful

• Ability to multi-task

• Works well independently and as part of a team
• A can-do attitude!
• Knowledge of Adobe Photoshop
• Knowledge of Microsoft Office programs, including Outlook, Word, and Excel

• Previous office experience preferred

• Two years of college preferred

Training will consist of:

• Attendance at a general volunteer orientation session
• Training sessions with the Volunteer Program Manager

We ask the volunteer in this position to:

• Commit to a regular schedule for 2-3 shifts per week (or 10-15 hours total per week), Mon-Fri during regular business hours
• Some evening and weekend hours required to support orientations and special events

• Must be 18 years or older

• Make a minimum commitment of one year