HRS: HRE: HR Deputy/Assistant: Engage Team

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Jer Title:

HR Deputy/Assistant: Engage Team




Human Resources

Travel Required:




Background Check:


Will Train Applicant(s):

Will Train Applicant(s)

Date Posted:

16 December 2018

Expected length of volunteering:

3 month min, but longer term commitment preferred

Supervisory Responsibility:


Expected Hours of Work: (include any mandatory meeting times with time zone)

5-10 hours per week

Position Type:


Date & Time (VM)


Driver’s License Needed


Orientation or training needed?


Does this accommodate special groups?


Min. age required?



The primary responsibility of this position is to provide assistance to the Manager and be a back-up Manager in case the Manager leaves permanently.

Description: Role and Responsibilities

Under direction of the HR Manager, you will provide support for a variety of human resources functions, which sometimes can include any of the following: recruiting, volunteer role posting, onboarding new volunteers, maintaining the organization chart, training, employee communications and offboarding volunteers. Depending on needs, you may be involved in handling one area or multiple areas. Your role is to be a "no duty too small" person. You are expected to be hungry to learn and welcoming of challenges. Your role will be to support your Manager when duties fall on the Manager even though they should not and to be a backup Manager in case the Manager ever leaves the organization.


Manage posting volunteer opportunities on various websites

Respond to volunteer postings and forward information to hiring managers

Administer the onboarding process/HR steps for new volunteers

Manage the background check process for new volunteers

Maintain organization chart so that it accurately reflects the organization membership

Maintain Human Resources files and documents as needed

Perform other administrative assignments as directed by the HR Manager

Qualifications and Education Requirements

Administrative experience

Organization skills

Time Management skills

Able to commit to deadlines

Preferred Skills

Some experience and/or strong interest in Human Resources preferred

Additional Notes

JerseySTEM utilizes G-Suite (Gmail, Sheets...), JIRA and Slack

Since most roles in the organization are virtual, it requires access to a personal computer and WiFi

Other Duties:

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required.

About Us JerseySTEM is an all volunteers grassroots non-profit agency dedicated to bridging the Innovation Gap, the Opportunity Gap and the Gender Gap in STEM education. We provide free of charge after-school, project-based, hands-on, team structured programs in Science, Technology, Engineering and Math to underserved students in New Jersey. Classes include: Robotics, Coding, Engineering, Life Sciences, etc. and are focused on kids grade 5-8. The programs last 10 weeks and are taught predominantly by volunteer college students that we recruit, train, transport and mentor as they donate 2 hours/week to the program

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We'll work with your schedule.


This is a Virtual Opportunity, with no fixed address.


  • Data Entry
  • Basic Computer Skills
  • Human Resources Assistance
  • Administrative Support


  • People 55+


  • Background Check
  • Must be at least 18
  • Orientation or Training
  • 5-10 hours per week or as needed
  • 3 month min. , but longer term commitment preferred

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