Executive Assistant

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The Executive Assistant is responsible for providing professional administrative support to ensure MASA operates in an organized, efficient, and professional manner. The Executive Assistant provides the necessary leadership skills to work effectively with leadership (BoD, Managers, and Secretary), volunteers, donors, and community members to accomplish the strategic goals of the organization. The Executive Assistant will:

• Provide administrative support to the President and Board of Directors as needed, including but not limited to detailed calendar management for internal organization meetings, expense/annual report filing and record keeping, mail processing (at MEC), invitation coordination, and travel coordination
• Coordinate meetings, including attendee management, materials preparation, room set-up and issue resolution
• Maintain wide knowledge and understanding of internal organization by assisting the Operations Director in assigning filing systems, creating copies of documents, and updating files and project folders
• Review organization literature and materials, and distribution or filing of materials
• Assist with special projects, volunteer training and other general office tasks as needed or assigned
• Work closely with administrative assistants to build a cohesive team while exhibiting leadership qualities
• Monitor the contact email inbox and forward messages to the corresponding Managers and Directors as needed
• Other responsibilities and duties as assigned