• 4 people are interested
 

Reception Assistant

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ORGANIZATION: Catholic Charities of Oregon

  • 4 people are interested

Purpose: The Reception Assistant provides regular, on-going support to the Facilities and Housing team. RA position would assist with 1 st floor and 3 rd floor reception: Greeting and directing guest, answering phones, explain CC services and serve as information and referral to the community, scheduling client meeting rooms, serve as a back-up for processing mail, moving walls for training rooms, restocking office supplies and kitchens, setting up new employee workstations. This person would also provide admin support to the housing /facilities/IT team: word processing, transcription of meeting minutes, compiling data and reports, and helping with IT program upgrades.

Location: Catholic Charities Clark Family Center

Key Responsibilities:

  1. Act as main entry receptionist in the Clark Family Center. Greet incoming clients and guests and direct them to appropriate locations within the building. Explain Catholic Charities programs and services to interested guests.
  2. Answer incoming telephone calls.
  3. Provide information and referral services (including emergency assistance services as appropriate and available) to agency clientele.
  4. Assist with processing incoming and outgoing mail delivery for all programs of Catholic Charities.
  5. Provide administrative support services to the Admin/Facilities/HR/IT team, including but not limited to:
  • word processing
  • transcription of meeting minutes
  • completing program outcome reports (includes collecting and analyzing data)
  • creating and working with Excel tracking spreadsheets
  • assisting in the scheduling of client meeting rooms and moving of walls
  • maintaining filing systems
  • Restocking of supply rooms and kitchens
  • Ordering and distributing office supplies
  • Assisting Facilities Coordinator with set-up of new employee workstations and board meeting set-up
  • Assisting IT with program software updates
  • other duties as assigned
  1. Support the overall mission of Catholic Charities
  2. Other duties as assigned

Supervisor: Sandra Perez, Asset & Facilities Manager

Length of Appointment: Minimum of 3 months

Qualifications: 18 years and older, state-issued Driver’s license, able to pass Criminal Background Check

Time Commitment: M-F 8am-5pm

Support: Training for this position will be provided. In addition, the Facilities Coordinator will be available for questions and assistance.

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About Catholic Charities of Oregon

Location:

2740 SE Powell Blvd, Portland, OR 97202, US

Mission Statement

Catholic Charities of Oregon partners with the most vulnerable, regardless of faith, to achieve lasting solutions to poverty and injustice. Catholic Charities envisions a society in which all people: thrive economically, socially and spiritually; cultivate diverse, respectful and just communities; recognize the inherent dignity and sanctity of human life. Catholic Charities of Oregon achieves lasting solutions to poverty and injustice by partnering with clients to meet their economic and educational goals and to support their physical and social well-being.

Description

Catholic Charities of Oregon annually serves over 20,000 Oregonians without regard to faith, race, ethnicity, marital status, gender or condition in life.

Catholic Charities works to meet the needs of the poor and most vulnerable through 12 programs, four member agencies, and numerous grantee agencies located throughout western Oregon.

Catholic Charities is the professional social service arm of the Archdiocese of Portland. Catholic Charities independently secures its own funding. Catholic Charities is accredited by the Council on Accreditation for Children and Family Services, and is a member of Catholic Charities USA, the largest private network of voluntary social service agencies in the United States.

CAUSE AREAS

Community
Crisis Support
Community, Crisis Support

WHEN

We'll work with your schedule.

WHERE

2740 SE Powell BlvdPortland, OR 97203

(45.5899,-122.739)
 

DATE POSTED

October 26, 2017

SKILLS

  • Office Reception
  • Administrative Support
  • Customer Service

GOOD FOR

  • People 55+

REQUIREMENTS

  • Driver's License Needed
  • Background Check
  • Must be at least 18
  • Orientation or Training
  • M-F 8am-5pm for minimum of 3 months

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