Office Manager


Cause Areas


It's flexible! We'll work with your schedule.


6430 S Ashland AveChicago, IL 60636


Office Manager- Reports to the COO, develops organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling.

General Responsibilities:


Oversees administrative assistants to ensure front desk telephone coverage and act as back-up person.

  • Serves as point person for IT-related questions and oversee all office equipment updates and maintenance at all sites.
  • Orders approved equipment, office supplies, and maintenance services while adhering to a strict budget.
  • Maintains hardcopy and/or online office, technical and organizational records and files in a coherent and orderly way.
  • Assists program managers and directors in completion of administrative tasks, such as mailings, notices, reports, special projects, etc.
  • Assists in the development and implementation of office administrative systems and procedures, including flow of paperwork from one office to the other.


  • Develops new employee packet covering topics such as office processes, benefits, etc., and conduct initial orientation to newly hired employees, ensuring all required new employee paperwork is complete.
  • Fields employee requests regarding human resources-related issues, rules, and regulations.
  • Implements all approved personnel policies and procedures; prepare and maintain personnel manual; oversee employee benefits administration.
  • Processes payroll and correctly calculate any unpaid time for staff.
  • Communicates with staff on personnel, travel reimbursement, and other related policies and updates/changes.


  • Assists in the processing of all bills and completing all grant, contract, and other required invoicing and/or reporting.
  • Assist accounting contractor with yearly audits.
  • Manage relationships with all vendors and service providers; assist in the timely processing and tracking of bill payments and other expenses.
  • Ensure timely submission of month-end financial information.
  • Ensure accurate monthly tracking and calculation of all Paid Time Off (PTO), travel reimbursement, and other related requirements.


  • Data Entry
  • Program Management
  • Human Resources Assistance
  • Management
  • Administrative Support
  • Customer Service

Good Match For

Kids Teens

Requirements & Commitment

  • 20-30 hours a week

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