Office Manager/Administrative Assistant (Urban Ministry)

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City Vision Internships is a Christian one-year, multi-year or summer internship program based on the AmeriCorps model. Interns serve at one of over 40 positions across the USA and Canada. Apply at http://www.cityvisioninternships.org/apply This specific opportunity is with Streamside Camp and Conference Center.

MINISTRY SUMMARY
Manage office environment while providing registration and administrative functions in support of Streamside Camp & Conference Center’s mission of reaching children through quality Christian camping programs and strengthening churches through hosting retreats.

• Function: Maintain an orderly, efficient, welcoming and effective office to support and enhance the ministry of Streamside Camp & Conference Center - Standard: Serve as primary receptionist for mail, phone calls, emails and visitors during typical office hours and throughout Streamside activities. - Schedule and ensure coverage through other staff or volunteers when necessary. - Keep a sufficient inventory of office supplies necessary to complete all administrative tasks required of yourself and others within budget guidelines - Maintain necessary office equipment (printers, copiers, computers, phones, software, IT, etc.) in good working order including acquisition, servicing, and supplies - Train and support staff in proper use and care of office resources and programs - Establish and maintain efficient document record keeping (both electronic and paper files) systems for financial, program materials, ministry resources, curriculum, facility and other data including meaningful archives - Ensure office facilities are kept clean and uncluttered, pleasantly decorated, secure and professional in cooperation with operations staff - Oversee, develop and disciple seasonal staff, volunteers and interns assigned to office Function: Serve as registrar for all Streamside outreach programs - Standard: Maintain single, complete and up to date database (currently Activenet) where all ministry stakeholders (campers, parents, ministry partners, donors, staff, volunteers, retreat contacts, etc.) are kept. - Support promotion of all Streamside activities and programs through pulling data necessary for physical and electronic mailings, social media, etc. - Work with vendors for large mailings and execute smaller mailings and postings in-house. - Communication with and assistance of parents and groups with on-line and paper registration processes. - Follow up to secure all necessary payments and required forms (health and consent, behavior, eligibility forms, What to Bring, etc.) - Conduct onsite registration, check out and dismissals - Provide pertinent information regarding registrations to ministry staff (cabin assignments, bus lists, health forms, totals and subtotals, meal counts, special circumstances, etc.) - Collects new contact information, when appropriate, from those interested in the ministry of Streamside Camp & Conference Center Function: Serve as retreat coordinator for Streamside’s ministry of strengthening churches - Standard: Respond to and follow up with retreat inquiries promptly and professionally using checklist developed in Streamside’s retreat marketing protocol - Collect required contracts and deposits prior to events and settles up with groups receiving payment in full before group departure. - Maintain accurate and complete information in google calendar - Follow up with necessary information to assist with retreat planning - Collect and disseminate detailed information about each retreat needed for Streamside staff to serve groups well. Lead Thursday morning meetings to review information - Assign cabins, meal times, seasonal activities and meeting rooms balancing needs and desires of each group Function: Increases productivity and efficiency of Streamside’s Executive Director by serving as Administrative Assistant - Standard: Anticipate needs of Executive Director, keeping him on priorities by organizing and protecting his schedule, time and work environment while limiting interruptions - Communicates on behalf of Executive Director - Complete special projects assigned - Enter, provide or document financial, statistical, administrative and other information required by BCM headquarters - Offer similar services to other leadership staff as time allows Function: Represent the Lord, BCM International and Streamside Camp & Conference Center well in all interactions with campers, guests, and co-workers. - Standard: Interacts with campers, guests, and co-workers with grace and integrity; seeking to communicate honestly, tactfully and positively; exhibiting patience when feeling wronged or overwhelmed; demonstrating care, concern, and service to others; and maintaining the highest Christian standards of conduct - Establish and maintain friendly relations with neighbors, vendors and service personnel. - Demonstrates a cooperative spirit in complying with all applicable regulations. - Is able to articulate the ministry of BCM specifically as reaching children and developing churches worldwide and illustrate how Streamside Camp & Conference Center accomplishes that mission.
• Qualifications: - Born-again believer who demonstrates an active personal relationship with the Lord Jesus Christ. - Be in agreement with BCM’s Doctrinal Statement, Position Statements, Values Statement, principles, practices, policies, and procedures. - Joyful, kind and compassionate interaction with people. - Passionate for God and focused on reaching children and teens from urban environments - Reliable, organized, self-motivated, accurate, detail oriented and efficient - Strong communication skills, both written and verbal - Bi-lingual in English and Spanish would be helpful - Strong familiarity and competency with online registration software, google calendar, Microsoft Office platforms, and other office functions - Available to work extended hours when needed - Able to perform all Ministry Specific Functions with or without a reasonable accommodation.