ADM:Executive Assistant to the Board of Directors

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JerseySTEM is an all volunteers grassroots non-profit agency dedicated to bridging the Innovation Gap, the Opportunity Gap and the Gender Gap in STEM education. We provide free of charge after-school, project-based, hands-on, team structures programs in Science, Technology, Engineering and Math to underserved students in New Jersey. Classes include Robotics, Coding, Engineering, Life Sciences, etc. and are focused on kids grade 5-8. The programs last 10 weeks and are taught predominantly by volunteer college students that we recruit, train, transport, and mentor as they donate 2 hours/week to the program.

The Executive Assistant to the Board of Directors (Manager of Board Relations) will provide administrative support to the Chairman and the Board of Directors. Functions as the primary contact person for the Chairman and Board of Directors. The Executive Assistant is expected to act as a corporate secretary to the Board, preparing all Board agendas and materials necessary for in-person board meetings and board calls; taking meeting minutes, distributing and publishing them as appropriate.

Essential Duties and Responsibilities
-Create meeting(s) timelines, prepare and distribute meeting notifications, correspondence, agenda, and materials, as well as subsequent updates or changes

-Organize a minimum of 4 required in-person board meetings, Governance Committee meetings, Chair-track meetings, annual staff meetings and monthly calls, record and file minutes

-Create and maintain board minutes, books and archive materials

-Establish an excellent working relationship with the Chairman and members of the Board of Directors, Executive Director, and staff organization, and members/leaders in verbal, written, and electronic correspondence

-Maintain, as needed, both mailing and public relations lists of Board, Staff, and Regional councils and committees

-Schedule appointments and maintain Chairman's calendar

-Prepare and edit correspondence

-Make Travel Arrangements