Secretary - Board of Directors

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Aquatopia, Inc. a non-profit organization founded in 2015, is in search of a volunteer to serve in the vital role of Secretary on the Board of Directors.

Position Summary: The Secretary records meetings and conference calls and
distributes this information appropriately and in a timely fashion. The Secretary serves as the archivist in making sure all historical records are filed and documents are kept up to date. Meetings are typically held in the Tampa Bay area or via telephone conference call.

Essential Job Functions:

• Prepares minutes for permanent records following meetings.
• Collaborates with the Executive Committee to ensure action items are documented accordingly.
• Sends approved minutes to the Executive Committee making sure there are quarterly minutes for the organization.
• Updates and maintains the BOD Contact List and circulates to BOD members. Facilitates the updating of Board members bios and pictures in coordination with the Chairman for placement on the Aquatopia, Inc. website.
• Familiar with Board procedures and ensures the Board is in accordance with Aquatopia, Inc.'s By-Laws.
• Supervises Board election.
• Keeps the working documents such as the policies and Board Procedures Manual up to date and current.

Time Commitment and Expectations

• Attend and participate in 4 scheduled meetings a year.
• Participate in conference calls, as needed.
• Attend and participate in the special events when available.
• Participate in committee and small working groups as needed throughout the year.
• Avoid conflict of interest roles and business with the organization.

If you feel you are the right person to join the Aquatopia team in this capacity, please feel free to send us your resume as well as information on how best to reach you including an email and phone number.

Please visit www.aquatopia.org to learn more about the amazing work we are doing. We look forward to hearing from you!