Secretary of the Board of Directors: Veterans Next Mission

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General Overview About the Board of Directors & Organization

Veteran's Next Mission (VNM) is actively recruiting individuals passionate about our U.S. military veterans, to help grow our board of directors. You should be interested in helping grow a relatively new nonprofit that is dedicated to employing our veterans and providing them with on the job training and knowledge in the construction industry.

VNM leads veterans through a 4 year apprenticeship program to provide them with all the necessary skills and training to obtain and maintain employment with a private or government contractor in the construction trade.

We are seeking individuals who are able to commit to one 2 hour meeting per month, currently held near Chantilly, VA on the fourth Thursday of every month from 6pm. to 8pm. We are a working board, so we are looking for members who are interested in helping actively spread the word about the organization and can attend occasional events that raise awareness and support fundraising.

Duties of the Board Secretary

The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the board's business was conducted. In order to fulfill these responsibilities, and subject to the organization's bylaws, the Secretary records minutes of meetings, ensures their accuracy, and availability, proposes policies and practices, submits various reports to the board, maintains membership records, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws.

Accountability

The Secretary is accountable to the Board of Directors, as specified in the bylaws.

Meetings & Organization Records

The secretary is responsible for ensuring that accurate minutes of meetings are taken and approved. The secretary ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding documents, (eg. letters patent, articles of incorporation), lists of directors, board and committee meeting minutes financial reports, and other official records.

Membership Records

The Secretary ensures that official records are maintained of members of the organization and Board. He/She ensures that these records are available when required for reports, elections, referenda, other votes, etc.

Bylaws

The Secretary ensures that an up-to-date copy of the bylaws is available at all meetings.

Communication

The Secretary ensures that proper notification is given of directors' and members' meetings as specified in the bylaws. The Secretary manages the general correspondence of the Board of Directors except for such correspondence assigned to others.

Meetings

The Secretary participates in Board meetings as a voting member. The Secretary provides items for the agenda as appropriate, and develops the draft agenda, in advance of meetings, for approval by the Chair. In the absence of the Chair, the Secretary calls the meeting to order, presiding until a temporary chairperson is elected.

Signing Officer

The Secretary is one of the signing officers for certain documents. The Secretary may be authorized or needed to sign correspondence, applications, reports, contracts or other documents on behalf of the organization.